There is little doubt in my mind that email was the No.1 non-political contributor to Obama’s win in the 2012 US Presidential race.  75% of the $934 million raised by Obama was attributed to digital and nearly all of that $700 million was raised through email¹.  That fact alone is phenomenal.

But it’s not until you start to drill down into the data to find out why Obama’s email campaign was significantly more effective than Romney’s that the exciting insights start to appear.

Marketing pundits from all channels have offered their opinions. Just look at the word cloud based on the top 15 blogs about Obama’s email strategy - targeting, testing, creative, subject lines - everything but the two biggest contributing factors: list size and mailing frequency.

Why have these been missed? Because it is relatively easy to get a sense of a campaign’s creative, subject line strategy, frequency and, to some extent, personalization by simply subscribing to a list. What you can’t find out is how large that list is or how much segmentation is being done. That makes it almost impossible to know how many emails are actually being sent. Enter eDataSource …

Scratching below the surface with eDataSource

So, we recently took out a subscription to eDataSource and let our analytics team loose on their web-based tool that combines active monitoring of over 800,000 consumer inboxes with a library of millions of digital marketing messages from thousands of brands. This impressive breadth and depth of reporting gave us everything we needed to find out what really made Obama’s email strategy so effective.

First up was to prove my prediction back in October that Obama would win because he was sending significantly more email to more people. Using the Federal Election Commission, we were able to attribute all donations over $250 to each campaign for the 79 weeks running up to the election. We then plotted this against the corresponding weekly send volumes taken from eDataSource in graph 1.

Graph 1: Donations Received vs Emails Sent

The trend lines tell the story more succinctly than any blog: the more emails each campaign sent, the more donations each campaign received. If the purpose of each campaign was to generate revenue, then it was frequency and list size that had the biggest impact on performance.

What I couldn’t predict was what we found when we dug deeper into the data - the send volumes for each campaign had a striking correlation with the probability of each campaign winning based on the opinion polls …

Obama - the President who ignored open rates

On graph 2 below, we pulled the send volumes and open rates for both campaigns in the two month run-up to the election and compared these to Nate Silver’s Poll aggregator for the 2012 election. His algorithm has correctly predicted the winner of 99 out of 100 states in the last two elections, so it gave us a highly accurate winning probability at each point during the campaign.

Graph 2: Email send volumes vs Probability to Win (Romney volumes scaled up by x15)

As Obama ramps up his send volumes early in the race, his probability of winning increases. Romney also increases his frequency at a similar rate but, because his list size is 15 times smaller, his growth has little effect on the polls. List size matters.

When Obama reduces his send volumes by 38% his probability of winning drops by 42%. By contrast Romney’s campaign grows by 180% and his chances of winning increase by 160%.

In the final push, Romney reduces his send volumes and with it his probability of winning. But his open rates improve by an impressive 14%. Obama takes the opposite approach and aggressively increases his send volumes, which improves his probability of winning.

And Obama’s open rates? They plummet by 14% to a campaign low … and he wins the election.

Obama’s email strategy? Send more, raise more

Had Obama chased open rates would he have lost the election? Well, what we do know is the best way to achieve that goal, as shown by Romney, is to reduce send volumes. Of course, send volumes don’t win elections, donations do. So we set about finding a correlation between send volumes and donations to add weight to our theory.

Graph 3: Open Rates vs Volumes vs Probability to Win

Graph 3 plots annual donations against annual send volumes and open rates for the Obama campaign. The correlation between send volume and donations is undeniable – in fact, they are close to an exact match. The general trend is for a steady increase over the year until a drop off at election time.

But more interestingly – and this may surprise some people – the relationship between open rates and donations is an inverse one! Or, to put it another way, the higher the open rate, the lower the number of donations.

Why?

Because, broadly speaking, there is an inverse relationship between send volumes and open rates. The more email you send, the lower your open rate is likely to be. But if doubling your send volume only results in a 15% fall in your open rates, then you will be significantly better off.

So why is revenue so closely linked to send volumes? Because people cannot engage with an email they do not receive. Replace the word ‘email’ with ‘opportunity to donate’, and “an extra email send to 1 million people” becomes, “let’s send another 1 million opportunities to donate”.

While relevance, engagement, creative, subject lines, testing and targeting all played a part in Obama’s success, they pale into insignificance when compared to the impact of reach, frequency and list size. And best of all? With email, you can optimize all of these at near-zero marginal cost.

But does it work in retail? Hell yeah!

Obama’s campaign is one of the few examples of a noted sender admitting that increasing frequency works. The data backs it up, too. But does it work outside of the rarefied world of political fundraising? The answer is “hell yeah!”

With the help of EDS Analyst, you too can find out if you are being out-mailed by your competitors. If the answer is “yes”, then they are probably out-selling you as well – and we shall be digging down into the data for that particular topic in the coming months. Keep your eyes peeled.

If you’d like to know more about how we use EDS Analyst to optimize email strategy, then get in touch.  And if you want to replicate Obama’s success for your own email program, then feel free to use these strategy ideas from this post from our blog: FIVE reasons why open reach will revolutionize your email marketing.

Dela Quist

CEO, Alchemy Worx

www.alchemyworx.com

1. Joshua Green, The Science Behind Those Obama Campaign E-Mails, 29 November 2012, http://www.businessweek.com/articles/2012-11-29/the-science-behind-those-obama-campaign-e-mails

The annual Stefan Pollard Marketer of the Year award from DMA/Email Experience Council will be given at the Email Evolution Conference in Miami on February 8th (Not yet registered? Join us for great keynotes and amazing case studies and new ideas at emailevolution.org. Use code MACDT for a great discount.) This year, we had a number of nominations from many of you – our eec community – and the three winning candidates are all amazing marketers and “email geeks” – just the type of people that continue Stefan’s legacy of talent, generous contribution to the industry and effective mentoring.  
 
We circled back with 2012 Award Winner Meg Reynolds of REI. She is still shining and humble in receiving this honor from the DMA/eec community. 
 
Meg:  I have been so honored to receive the Stefan Pollard Award. I’ve since moved on to a role at REI that is not focused on email marketing, but I rely on those same experiences all the same. 
 
SAM:  What are you doing now?
 
Meg:  I’ve found new challenges leading the Marketing Campaign Planning team at REI. I’ve learned a lot in the past year; it’s energizing working with many programs, channels and cross-divisional partners.  I’ve even learned a bit about myself. I’m still finding my way in a new professional community.  Hopefully that will come in due time, I’m a new kid in this role!

SAM:  Is it good to be “beyond email”?
 
Meg:  I do miss my email role and the confidence of knowing the ins-and-outs of a medium. I miss highly  measureable program performance and knowing whether someone is BS’ing me a little bit. And, of course, I miss a community of creative and passionate folks to turn to with every challenge. So give my best to that wonderful community. I continue to support it where and when I can. I open my time to young professionals and students about opportunities in digital direct marketing.
 
SAM: Any advice for email and other data-driven marketers for 2013?
 
Meg:  Respect your subscribers, enjoy your peers, and show-up when you are nominated for an award.  Even when you don't think there is a one-in-a-million chance of winning. All the best to the wonderful, supportive professional email community.

By Stephanie Miller, DMA's vice president of member relations

Karen Talavera, eec Blog Contributor, is leading a session at the Email Evolution Conference in Miami this February.  Register today to recieve the early bird discount (through January 14th) and to meet Karen and dozens of other industry luminaries. It's the best place this winter to learn how to make email and digital marketing more successful.  Register now.

What exactly makes people respond to your email marketing offers? What is it precisely that makes them engage and buy from you? And how does knowing these things help you drive better email response?

It’s the sixty-four-million-dollar question asked of all advertising and marketing. While the fundamentals of what makes us want to transact with a company or say yes to one offer over another remain relatively the same across channels, how marketers employ specific tactics can vary drastically from channel to channel.

When it comes to email marketing it’s important to know exactly which approaches lead to trust, engagement, purchase and loyalty and how to translate them into successful email messages and  programs.

Let’s start with that first part – the approach – then move into a specific, tactical process for applying it.

The Basic Psychology of Human Decision-Making
We can pride ourselves all we want on our intellectual superiority over the rest of the species on our planet, but a commonly overlooked fact is that we are as much emotional as intellectual beings – maybe even more emotional than intellectual. Our brains are equipped with reasoning and emotional centers, and both factor into decision making.

In online marketing, making emotional connections is especially important because the digital world can be fast, furious, and impersonal.  There is a built-in immediacy in digital communication channels that often undermines the opportunity to slow down the sale and deepen the consideration process that older, offline channels afforded.

Plus, there is both a considerable amount of skepticism and unfortunately, fraud in the digital world. Allowing people to get to know you online with a relationship-building approach goes a long way toward creating the familiarity, comfort confidence consumers and business people alike need before they’re willing to buy.

It Starts with Creating Emotional Resonance
Despite our immense reasoning power, our instinctive “gut” reactions are older and better honed. From the standpoint of human evolution, we had to develop the ability to make split-second unconscious decisions to survive. This ability survives in us today and kicks-in when we’re faced with any decision – even if it’s not life or death – and often happens before our brains have time to intellectually process facts

That’s why research has proven time and again that people buy from emotion and justify with reason. So it’s essential to know how to emotionally connect with people in your marketing, and in email to do so not just authentically but quickly.

Remember, there’s that built-in immediacy factor with email – people don’t spend as much time with it as print or television. That’s right – with email you have less than three seconds to create emotional resonance.

When you resonate with your subscribers you strike an emotional chord with them. You make a visceral feeling connection.  You both tune into the same “vibe”, and it results in comfort and trust, allowing you to sell in a non-salesy environment.

As in music, your aim is to sing to the same tune as your audience, then harmonize with them by recognizing their needs, pain, challenges and desires and meeting them in that space.

So now that you know we must appeal to both the intellectual and emotional sides of people, how do we do it?

The Five P’s of Profitable Email Response
I recoomend what I call the “Five P’s” process because it not only centers on authenticity, personality and transparency over features and facts, but also honors the intellectual reasoning component of how people make decisions.

The Five P’s of creating emotional resonance and response in email are:

1. Positioning
2. Pain
3. Promise
4. Proof
5. Plan (course of action/call to action)

This process can be followed to craft your copy, offers, message design, message sequence, and even overall messaging strategy throughout a quarter or year.  Let’s explore each of these in more detail:

1.   Positioning

Proper positioning acknowledges both who you are and what’s in it for your audience to be in communication with you. Successful positioning boasts excellent clarity – it makes both your identity as the sender of email and your purpose in sending the message immediately apparent. It then goes beyond clarity to create comfort, familiarity and purpose for your audience.

In email there is little time and space for lengthy build-ups and stories – which is why creative/design elements (like graphics, color, and layout) can be more effective than long copy in creating mood, identity and personality.

Consider these tactics for creating solid positioning:

• Present the “big picture” of what’s possible for your subscribers if they respond to your offer. Show and tell – use both images and words or even video so they can experience that future potential as real.
• Include a link called “About us” or “Our Story” in your main navigation bar/ template that connects to more background about your company or organization. Don’t make it boring – tell a human story that creates both credibility and vulnerability.
• Use outcome-driven, enticing language to set the stage for your offer to come.
   

2.   Pain

Yes, evoking negative as well as positive emotions can entice response (the worst reaction is no reaction at all), but your purpose here isn’t to bring your audience into a place of fear or dread. It is instead to identify and acknowledge their problems, challenges or pain – problems, challenges or pain that you intend to alleviate. Spend just enough effort identifying the pain so your audience knows you understand them, then move on.

It’s tempting to avoid this step in the process. However, in glossing over or skipping it you risk leaving out an important part of the emotional journey for your audience; you also miss a chance to create emotional resonance by helping them feel understood.

3.   Promise

Here’s where you spare no expense getting to the juicy goodness of your message and tying back to your positioning. Effectively creating promise means conveying – again through both words and pictures – the transformational outcome your audience will experience if they say yes to your offer.

Will they be happier? Richer? More beautiful? Healthier? Less-stressed? More successful at work? Better organized?

What are the desired emotions they will feel if they say yes to your offer? Love? Joy? Happiness? Satisfaction? Relief? Peace?

Understanding how your core products/services translate into both emotional and transformational benefits is essential to creating marketing messages that emotionally resonate. If you don’t know how your offerings transform and better people’s lives, you need to learn. If you can’t express the transformational outcomes of your offerings in your marketing, it will fail to connect.

4.   Proof

So far in this process we’ve been heavily in emotional territory. In the proof stage, we accelerate the appeal to reason.

Proof can take several forms both within email messages and on web sites/landing pages. These days the most compelling proof is social proof – as humans we crave a sense of belonging and will often follow the crowd. Who else has experienced the transformational outcome of your offerings and what do they have to say about it? Ideally, you can pull this information directly from your social media pages (assuming you have it there) into your email and website.

If not, include proof in the form of testimonials, quotes, links to case studies, and short success stories. Keep it human! Clinical trials and research studies are factually powerful (and often indisputable) but social proof generates greater credibility. We tend to believe our peers more than scientists or research studies because we can identify more with a peer group.

5.     Plan

Finally, don’t leave people hanging – tell them what you want them to do next and how to do it! Show them where and how to get what you promised.

Otherwise known as your call to action, this step MUST be abundantly clear, concise, literal and logical. While positioning, pain, promise and proof all influence engagement, this final step influences action and actual purchases.  It can be as simple as a text link or a sentence next to a button; or it can involve a short list of steps.

Remember that in email true response is a two-step process beginning with a click from within a message and continuing as a completed call to action (sign-up, content view, purchase, etc.) on a web page. Continue the clarity of your call to action all the way through your landing page and conversion process to avoid abandonment.  After coming this far, you don’t want to lose the valuable connection you’ve created with your responders.

By Karen Talavera
Synchronicity Marketing
Enlightened Email & Digital Marketing Training, Coaching & Consulting
 

If your business is seasonal, back-to-school time and the pre-holiday months of late summer and early autumn are likely major tipping points for driving revenue and ensuring you end the calendar year on a high note. More than ever, this is the time that marketers, especially those with a retail and/or e-commerce business, need to harness all the tools they have at their disposal and implement smart email program decisions.

After all, the bottom line isn’t graded on a curve and there’s no such thing as summer school when it comes to missed opportunities for recognizing ROI from the email channel. When Sam Cooke sang, “Don’t know much about history. Don’t know much biology…” his “Wonderful World” put academics second and love first. Unfortunately, email marketers can’t afford to ignore their IQs when it comes to email intelligence.

While being an A+ student in all aspects of email marketing might be unrealistic, there are a few subjects that marketers definitely shouldn’t ignore:

1. Security: Phishing and spoofing activity has never been more rampant and marketers need to be proactive in protecting their brands. Contrary to popular belief, fraudsters aren’t just going after financial institutions like banks, payment services providers and credit card companies; they’re targeting any legitimate brand that subscribers may be familiar with. This includes social networking sites, shipping companies, wireless phone and internet providers and many more. A phishing or spoofing attack has the power to undo all of the good ground work that has been laid for optimizing inbox placement rates and performance metrics. If a subscriber’s personal details or finances are compromised as the result of clicking on a link in an email that pretends to come from your brand, you’ve not only lost an email subscriber and potential (or existing) customer, but your brand reputation has plummeted. In this age of social sharing, that negative outcome likely includes anyone in that subscriber’s network of friends and family as well. What can you do? Protect your brand by using an anti-phishing and anti-spoofing tool that monitors fraudulent activity and blocks any attempts to hijack your domain. Learn more about Return Path’s solution here.


2. Inactivity: Having a large portion of non-responsive addresses on your file is the equivalent of blaming the dog for eating your homework. Not only does this segment reflect poorly on your list hygiene practices, but the inactive portion of your file isn’t going to diminish by ignoring it or pretending it isn’t there.  Most major ISPs such as Gmail, Yahoo, Hotmail and AOL are factoring engagement metrics into their filtering decisions. This includes metrics like whether or not the message was opened, replied to, clicked on or added to a subscriber’s address book. The more messages being sent to inactive addresses, the greater the likelihood that sender reputation and inbox placement will be impacted, negatively affecting response rates and overall program performance. In addition, depending on how long these addresses have lingered on the file, there could be a large percentage of spam traps. When it comes to email intelligence around inactivity, marketers should have a solid and ongoing plan in place for communicating to pre-defined inactive segments with a specific strategy to reengage and ultimately remove any persistent non-responders.


3. Skimmability: Optimizing your creative templates has never been more important as subscribers increasingly use their mobile devices to check email. Return Path’s latest research study “Mobile, Webmail, Desktops: Where Are We Viewing Email Now?” shows that email opens on mobile devices grew 82.4% year-over-year and Apple devices account for 85% of all mobile email opens. Designing email for mobile viewing has its own unique set of best practices to experiment with based on the devices your subscribers are using to view email. Whether it’s testing single-column or multi-column layouts, trying a variety of “finger-friendly” sized buttons that allow for easy clicking, using a text size that can be easily read on a variety of screens or designing mobile-friendly landing pages and websites that support on-the-go conversions, email messages read on mobile devices need to work even harder to be skimmable. The decision to click-through on an email viewed on a mobile device is made in a split-second, so the clearer and concise your message is, the better.

When it comes to realizing ROI from the email channel, what you don’t know can definitely hurt you. The good news is that with a little studying (along with testing, adjusting and optimizing), you can go a long way toward ensuring your program makes the grade for the back-to-school season and beyond.

Margaret Farmakis
Senior Director, Response Consulting
Return Path

Can Email Work as a Customer Acquisition Channel?
A lot of savvy email marketers ask the question of whether email can work as an acquisition channel. Because the power of email marketing is based on permission (which can’t be transferred), the assumption is that email can’t be used to acquire new customers.

In reality, email can be a tremendously powerful customer acquisition channel when it’s handled right. I am, of course, biased, since ividence is an ad exchange for acquisition email. Still the numbers bear me out.

Acquisition Email by The Numbers
The DMA found that the average return on investment for every $1 spent on email was $40.56 in 2011. That number far outstrips other marketing channels. Though that number is an average that includes retention email, it gives a good idea of the potential that email has as an acquisition channel.

Additionally, click through rates on email beat out those for display. The average CTR for online display ads is 0.09%.

Email by contrast has an average CTR of 5.2% according to Epsilon’s most recent data. Acquisition email CTRs are lower on average (because there’s not an established relationship with the recipient). Still, ividence’s average CTR for acquisition email is 1.5%, or more than 16 times the CTR on display.

Facebook ads have an even lower CTR than display—0.051%—or 30 times lower than the acquisition email CTRs that we see.

And last, but not least, eMarketer’s 2011 figures show online ad spending up by 23% YOY, which an anticipated growth rate of 23.3% for 2012. That means more advertising dollars available for trying new, efficient channels.

So if email can work as a customer acquisition channel if done well, how do you do it well?

Getting Acquisition Email Right
Because the inbox is a very personal space, email marketers must work very hard to respect consumers in that space. That’s never truer than when you’re introducing a brand to a consumer via email. For acquisition email to work for all parties (the brand, the consumer, and the list owner), there are three concepts that must be followed:

1. Respect subscribers
Email marketing derives much of its power from permission and trust. When a consumer subscribes to an email list, there’s an implied expectation that the list owner respect that trust. For acquisition email to be effective, it needs:

 • Permission – Just as retention campaigns should only be sent to opt-in subscribers, acquisition email campaigns should only be sent to subscribers who have given the list owner permission to send third-party offers. There also needs to be an option for the recipient to unsubscribe from advertiser’s offers or to unsubscribe from the list all together.

• Clarity – Only the list owner has permission to send emails to their list, so their brand name (or the name of the list) should be in the mailfrom and mailfrom friendly fields. This makes it easy for the subscriber to understand why they’re receiving the email, reducing spam complaints and increasing open rates.

2. Ban “batch and blast” from your vocabulary
To be welcome, emails need to be relevant to the recipient. Send too many emails that a subscriber doesn’t relate to, and they’ll become an unsubscriber (or worse, will report your email as spam).

Any acquisition emails needed to be carefully targeted to the recipients most likely to be interested. Behavioral targeting is among the most effective segmentation techniques, driving higher open, click through, and conversion rates.

However, if the publisher you are working with can’t offer behavioral targeting, you should at least narrow by demographics or geographic data. Alternatively, you could send different offers to different targets: a clothing retailer could segment by gender or an insurance company could include different package options to people at different income levels.

3. Continually optimize
Just as importantly, don’t send to the entire (targeted) list at once. If you send in smaller waves, you can use the information gathered at each stage to optimize your target. If you’re testing two different creatives or subject lines, you can also pause the losing treatment once you have enough data to select a winner and get a better response from the full campaign.
 

An example of how this played out for a real brand is a bank client that we worked with at ividence. Our client was looking to drive acquisition of new real estate loan prospects.

In addition to the typical challenges that all brands face with deliverability and following legal requirements, financial institutions are very sensitive to concerns about phishing and fraud as well as the unique regulation around the banking industry. In a study by David Daniels of The Relevancy Group, 41% of banks and credit unions surveyed said they were somewhat to very challenged in overcoming fears of phishing and fraud.

Using the above approach of respecting subscribers, targeting smaller email sends, and continually optimizing the campaign, we were able help them drive new leads. The ividence team and platform monitored and adjusted the targeting of the campaign after its launch, which resulted in an over 1800% increase in the number of leads generated by the campaign between its first and last month. There was a simultaneous 233% increase in effectiveness (ratio of leads generated to emails sent).

Unsubscribe rates for the campaign were in line with those of retention campaigns in finance, and abuse complaints were below the average seen in retention campaigns (below 0.01%).

Have you used acquisition email to grow your business or to generate revenue from your email list? What tips would you add to this list?

Eric Didier, ividence

Test These Email Campaign Elements to Optimize Performance
Author: Stephanie Miller, co chair, DMA/eec and VP, Aprimo

Email marketers always are on the hunt for ways to optimize performance.

In fact, a study from Marketing Sherpa found that most marketers routinely test at least four different email campaign elements:

 Which of these should you pay attention to? What are the most important email elements to test?
Usually, the answer is in finding the right combination and optimizing over time.  Let’s take a look at the top five.

Subject line
The best guide in subject line writing is that, “Clarity trumps clever. “ Say what you mean, say it succinctly and say it with gusto.   Avoid lots of punctuation or aggressively spammy techniques like repeating the word “Free” six times or using symbols to replace vowels like  “Vi@gra.”    Other than that, feel free to be a marketer and tell me about the offer and the sale prices.  You may find that  shorter subject lines  outperform longer ones – depending on the type of message.   You must test this, as we see results favoring both styles win.  Optimal performance depends on a variety of subject line factors.  Consider: 

• Don’t wait until the last minute to write subject lines. Craft them as a key part of the creative process.
• Focus on clarity, and front load subject lines with the most important information as many email clients and mobile devices will truncate longer lines

• Use longer subject lines  whenever  there is a compelling reason to do so, or if you have multiple offers in the same message
• Test!

Message Format
Be sure to test your message template every quarter to be sure it continues to serve you well.   Test for spam filters, but also for response.  Is your navigation in the way of offer prominence?   Would a sidebar serve you best, or does it distract from the core message?  Does your footer have the correct legal mumbo jumbo and privacy/compliance links?  The DMA/Email Experience Council released a number of Design Checklists for this purpose. Download them (free for members) in the Resource Room.

Calls-to-Action
Relevant content is essential. Subscribers are too busy –and too overwhelmed with digital content –to read messages that aren’t specifically related to their needs/wants. Make sure your message is meaningful and that it stays true to your brand’s voice.  I just published Seven Tips for Higher Click Through Rates on the Aprimo blog  (LINK:   http://blog.aprimo.com/seven-ways-to-improve-email-click-through-rate).   Consumers are savvy and impatient, so  entice them with information that’s relevant and specific.  Consider that there are many elements to a message:

1. Button.   Perhaps rather than “Click Here,” your readers would like to be invited to “Learn More” or “Get Discount,” instead. Be realistic about what your readers are prepared to do (not everyone will be ready to “Buy Now!” after reading a few lines of email copy) and be clear with your directions.
2. Message type.  Design calls-to-action customized to each email type and purpose. As always, , pay careful attention to their frequency, font, color and location on the page.
3. Offer.  Testing offers is not specifically on the Marketing Sherpa list, but I can’t imagine it isn’t a key aspect for optimization.  Automation technology and the use of personas can guide you in putting the right offer in front of the right person at the right time. 

Layout and images
Email layout and images are more important than ever. Odds are, many (if not most) of your subscribers use an email preview pane feature that displays horizontally. It’s also likely that they block images by default and access email on mobile devices. Plan accordingly. Opt for more horizontal v. vertical elements. Don’t count on images to convey your message. Create content that can be read in different formats and on smaller sized screens.

Day of week sent
As my fellow columnist Simms Jenkins concludes at ClickZ, there is no magic bullet for timing emails. Today’s subscriber lists are typically diverse, and they’re likely to include international customers, people who can/can’t access email during the work day, those who read email on mobile devices, various age groups, etc. Obviously, trying to pinpoint an optimal send times across this wide-range of readers can be problematic. You have to use some judgment , of course–I wouldn’t choose Monday morning to send out a coupon for a Saturday night dinner special, e.g.  –but don’t expect a one-size-fits-all solution for every email campaign.

In all marketing, Your mileage may vary.  Testing will give you the insights needed to determine optimal send times for your particular message types and audience profiles. Marketing automation plays an increasingly important role, as well, as it allows you to track performance, integrate email communication with other marketing tactics, manage campaigns and change responses based on reactions from the marketplace.

• A few examples (including the NY Times) of what can happen when rushing to get an email out, rather than taking the time to make sure everything is in order before hitting send.
• Don't play fast and loose with email permissions...here's why.
• New viewing habits do have an impact on email design.  However, the basics for email creative don't change.

• Sundeep Kapur,  VP, Strategic Marketing, NCR eCommerce
• Debbie Kane, Director, Web & Partnership Marketing, Active Interest Media
• Aaron Smith, Director, Professional Services, Smith-Harmon, a Responsys Company

1. Ask yourself, "why should my consumer sign up for my email?"
2. Use intrigue versus incentive.
3. Build up 'reverse preferences' (track what people do & don't do).
4. Run subject line tests.
5. Use social media to increase open rates.
6. Test.
7. Analyze.
8. Use web and email designers.
9. Use clear calls to action.
10. Keep important content/messages above the fold.
11. Do respect image blocking and the preview pane.
12. Do render tests.
13. Do create an iron-clad email production process with tasks, individuals, and even days of the week associated with each milestone.
14. Do run a test with every send – and (this is key) – share your results with your stakeholders for short-term visibility; archive them for long-term learnings.
15. Do ask yourself these three questions:
           (1) What is this email about?
           (2) Why do my subscribers care?
           (3) What do they do about it?

1. Don’t assume something works.
2. Don’t convert print promotions directly to email campaigns.
3. Don’t overcomplicate your email creative.
4. Don’t over-mail your list.
5. Don’t under-mail your list.
6. Don’t make subscribing – or unsubscribing – too complicated.
7. Don’t try to say too much with a single email.
8. Don’t silo email – remember your other channels, both offline and digital.
9. Don’t forget about the landing page!
10. Don’t assume what worked yesterday will work today, or tomorrow. Keep testing and evolving!
11. Don't ignore your reports & front line.
12. Don't badger the lifeless (don't over-mail your non-responders).
13. Don't say everything in the subject line.
14. What should I do next? (no call to action)
15. Don't forget to be timely.

Email marketing, like any career, is likely to include working and collaborating with people who are not in the same physical office.   If you are the remote person, you probably have concerns about keeping in touch with others on the marketing team or in your department, and if you are managing people who are remote, you have to pay special attention to keeping them in touch with the rest of the group.

In an eec Member Initiatives Advisory Committee meeting on the Career Paths project last month, we discussed the impact of this dispersed workforce, and how it affects an email marketing team.

Angela Baldonero, VP, People of Return Path, reviewed four broad trends for career development among the diaspora:

1. Technology keeps us connected, and enables a broad dispersion of the workforce.  However, it also causes some practical issues. For example, we have an employee in Berlin reporting to a manager in California. It raises the question:  Is Skype enough?
2. Social interaction is good for the business.  Bringing on people in new geographies can be challenging for on-boarding as well as collaboration.  It's harder for new people to be remote.  However, people who have already built relationships in a core office and then move away can be successful in a remote environment.
3. Dispersion affects the talent development lifecycle.  For example, the key needs of top talent are relationships and recognition and it's hard for people to build relationships if they are not there.  Lots of good work happens when you are in the same room – including discussing the creative for the email campaign while you look over my shoulder, or brainstorming subject lines by the coffee machine.   Plus, it's hard to "make your mark" if you do not have access to casual interaction, and the only time you "see" colleagues is in formal business meeting situations.
4. It is easy to confuse connections with relationships.  It's easy to have connections. It's harder to build relationships.  However, it's relationships that drive recruitment as well as career advancement. Geography supports or inhibits relationship depth and meaning.

As the group discussed these ideas, we realized that these are challenges for workforce, but also for proving the value of email marketing within the organization.  We can't earn the respect we need for resources and a seat at the table just from the numbers; the relationships matter, too.

Other impact areas:

• Geographic dispersion and even business unit silos within the same geography also affect the collaboration and governance of different brand/business unit email programs.
• Participation in eec meetings is a way for geographically or functionally isolated professionals to network and be educated. It's also always helpful to hear that other marketers have the same challenges!
• Remote employees don't have access to impromptu conversations which can help your career and move your projects forward.  Baldonero quoted, "A lot of work gets done when you talk about nothing."  Relationships are not built just talking about business and trust is built when you know the whole person.  If you just talk business, you may actually have less trust, because you only know one aspect of that person.
• Sometimes there is a perception that if you are working at home you are not working as hard.  Jennifer Carmichael of Tenet Healthcare noted, "Some remote employees work harder or longer hours because they're 'always on.'"
• Relationships drive loyalty and the extra effort needed to get something done.  If I need help with a project or getting something run up the flagpole, it's a lot more successful to stand in that person's office, than to IM them.

In all this, we discussed that building relationships is a shared responsibility.  If you work remotely, you need to make time for making these connections since they don't happen organically. This is both the responsibility of the individual and the organization.  If a business hires people remotely for email marketing or any task, there needs to be a commitment to support this relationship building.

Some ways to build your own long distance relationships or help make it easier for remote employees to engage:

1. Stay an extra day when you do visit the office. Make time for coffee and hello's.
2. Corporate social networks can help facilitate information across offices.
3. Seek out similarities – find the connections outside the office with your colleagues. This might mean taking a bit of extra time on the phone or in an email to get to know the person.
4. Managers can facilitate team building prior to the business meetings. Build time into the weekly phone calls or hold quarterly in-person meetings that have time for socializing.   "This is a great idea that I can implement tomorrow," Carmichael said.
5. Conferences like the Email Evolution Conference are a good way to meet new people.   However, we are all busy; we have to make time for establishing these connections.  Nancy Atwood of Anchor Computer said, "In some ways, we are victims of technology – we can work all the time and we are always connected. So the "doing the work" is taking priority over "building a network."  We invest our time in replying electronically rather than establishing a personal connection."
6. Corporate HR or someone needs to accept some level of administrative support and education, as well as the remote employees themselves.  Be proactive. If no one is reaching out to you, reach out to your manager or the HR team, Baldonero recommends.
7. Working long distance is a reality for most email vendor/marketer relationships. Many of these same principles apply to good account management and client service. "Think of your colleagues as clients, and that might change the way you relate to them," Atwood said.

Lastly, we discussed some things that the DMA/eec can be doing to help facilitate career growth and help us all build these relationships internally and around the industry:

1. A member directory of names, company, industry, geography. Restricted access and "no sales calls."
2. Local events for members to meet and network and learn from each other. Perhaps in cooperation with local DMA groups.
3. Ensure there are strong networking opportunities prior to and during the main DMA conferences.

What are you doing to build relationships with remote colleagues, clients and employees?  What else would you like the DMA/eec to do to help the industry? Please leave your comments below or email Stephanie Miller at the Member Initiatives Advisory Committee.

Email done quite well
Is loved by ISPs
And subscribers too

Okay, so I'm not the Shakespeare of the haiku world yet. If you can do better, your creativity could win you a one-year membership in the Email Experience Council, a $399 value and a great way to connect with your fellow email marketers, download resources and improve your email skills.

To say nothing, of course, of the thrill of seeing your content entry displayed on the eec site for the world to appreciate and envy (more on that later).

It all started when a group of self-described "email snobs" started talking via Twitter and blog posts/comments about the language we use to talk about email marketing. Some of the conversation was inspired in part by my latest Email Insider column, "Warning: Blasting May Be Harmful to 'Our' Health."

On an email discussion list, someone posted a response to the conversation about language in the form of a haiku, which begat more haikus and eventually drew the eec into the fray. Now the eec is sponsoring the (sort of) official 2009 Haiku Slam, with eec members voting on the winners.

We're still working out the details, including the page at the eec site where you can view other entries. In the meantime, you can track various fun and serious discussions on email marketing via the hashtag #emailsnob - or Twitter search. Follow me - @LorenMcDonald – and @Silverpop and other participants, and we'll pass on the particulars as they become available. Feel free to contribute to the discussion, too.

Once you have crafted your contest entries, send them to Ali at the eec - aswerdlow at the-dma.org. Post 'em in the comments section here, too, if you're especially proud of them.

Here is another of my planned entries that might inspire your own creativity or your competitive spirit:

Blasts are from the past
And relevance they will kill
ROI, think not

Now, put down that coffee cup and start haiku-ing!


- Loren McDonald, Silverpop, an eec Silver Sponsor

More than ever, consumers are thinking about the necessity of their purchases before they part with their hard-earned dollars. Adding to the problem, 65% of Americans believe they are bombarded with too much advertising, according to the Art and Copy trailer.  This becomes a major issue for email marketers who are trying to walk the fine line between inundating the inbox and delivering timely messages.

So, how do you convert consumers from window shoppers to buyers when there are so many companies vying for their affections? Simply step out from behind the corporate curtain and create a connection that's rooted in authenticity. One way to do this is to put a face with the name.

As the fashion visionary and Creative Director at J.Crew, Jenna Lyons is the ideal voice for the brand. By devoting an entire email to Jenna's Picks and supporting the story in-store, in the catalog and online, J.Crew is inviting people into her office to see what inspires her. Adding the quote from Jenna is yet another way to personalize the content and up the authenticity.

The founders of Serena & Lily take this a step further by devoting two separate emails to their distinct styles: Serena Hearts and Lily Loves.  By incorporating a quote for each top pick, they create a conversation. Without the quotes, it would be a list of items without any personality. Of course, in both of these examples the assumption is that the quotes are real, and if they truly want to emanate authenticity then the words should be unedited, as though part of an interview or casual conversation.

Ann Taylor recently introduced their subscribers to Lisa, their new head designer, in a gorgeous email.  It includes a quote, a pic of Lisa, and swatches from her inspiration board. Unfortunately, the story ended there. Clicking on the CTA under Lisa's photo dropped you straight into the shop path. Building out an online landing page where people might be able to learn about Lisa's inspiration would have been a spot-on execution.

Catering to the true fashionista who scours the web looking for the latest trends, Tobi delivers all kinds of editorial extras into this email.  From taking subscribers behind the scenes at Velvet to strolling the San Francisco streets with their resident style scout, Tobi turns shopping into a full-on fashion experience. (On a best practices note, they fall short in some key areas, including SWYN and FTAF, which are major misses, especially when you consider the great content.)

At the other end of the authenticity spectrum, we have Old Navy's Super-modelquins campaign.  Basically, their public-facing spokesperson, who supposedly embodies the Old Navy brand, is actually...a mannequin. While they've done their best to create personalities around these characters and make them more "human", the fact remains that they are plastic, so this comes off as fake and, to be honest, a little creepy.

Without a doubt, Banana Republic has a lock on classic and affordable go-to-work styles. While their emails are always polished to perfection, they feel the same week after week, whether they're featuring white shirts or the must-haves for fall. They get points for creating cool extras, like the City Stories short film competition and the Mad Men walk-on competition, but lose points for never letting their customers into the design studio. What was it that inspired them to make the white shirt the big staple for fall? Wouldn't it be fun to know?

Knowing who you are as a company and inviting consumers to see the face behind the name will help you navigate away from the corporate speak and towards a more casual conversation. In other words, keep it real. No one wants to feel like they're buying something that's generic and mass produced. By giving them a story behind the product, you're creating a connection for your consumer to carry with them every time they button up that shirt, slip on those sandals, or wear those must-have jeans.

- Darrah MacLean & Lisa Harmon - Smith-Harmon

The eec Email Design Roundtable recently spent some time discussing an industry hot topic: the integration of email marketing and social networking.

Social networking generally makes its way into email in two primary ways:
(1) Through appeals in email for subscribers to join an existing social network.
and
(2) "Share with Your Network" (SWYN) invitations for subscribers to share email content with their networks. While these are each fairly simple, there are important creative and strategic considerations that contribute to email success, as well as innovative ways to bring user-generated content (UGC) into email.

Each Design Roundtable member offered fresh insights and ideas to the evolving body of best practices around social optimization in email. Below is a summary of key points from the conversation:

The past year has flown by and as we approach the last lap of the 08-09 eec Nonprofit Project, the team wanted to share two key accomplishments—these are just two of many wins from the eec team and the Agassi Foundation since last July.

1.) New creative strategy and assets—convincing the Agassi team to transition from sending a digital version of their print newsletter to a more email friendly one was easy. But no one imagined the bump in response they saw! With open rates close to 40%, the new newsletter creative saw nearly a 390% increase in click thru activity. Check it out here.

2.) On the social side, the eec team looked for ways to help the Agassi Foundation add to their existing partnered presence in the "social" world with organizations like Athletes for Hope. Enter the badge download page: view it and download your own Agassi Foundation badge here.

Even though the 08-09 Nonprofit Project isn't over yet, it certainly has been rewarding for the team to help out such a great organization, cause and group of people. We'll be back at the end of the project with a full wrap-up.

*If you haven't gotten involved yet, now's your chance to sign up and do something—the eec just announced the 09-10 project - the Direct Marketing Educational Foundation (DMEF). Contact Ali for more information and to join the team.

- Chris Frasier & Rachael Anderson, BlueHornet
Agassi Project Team Leads

There is a consensus among email marketers that keeping uninterested subscribers on your email lists does more harm than good. Before your unengaged subscribers unsubscribe or – gulp! – report you as spam, take measures to reengage them and reinforce their positive relationship with your brand.

Here are a few ideas for keeping your subscriber base active and excited about your email:

• Run a relevant, engaging email program in the first place. The most important way to keep subscriber attention is, of course, to pay attention to your whole email program at each step. Maintain relevant content, design creatives that subscribers enjoy seeing, and refrain from overmailing.

• Send a "We Miss You" message with a special offer to inactive subscribers. When you know you have unengaged subscribers on your list, show them that you still care. One way to do this is with a "missing you" message, sweetened with a special offer. Smith-Harmon clients Pottery Barn and Pottery Barn Kids added a dynamic "We've missed you!" banners to emails sent to inactive subscribers.

• Involve subscribers by inviting them to help support a cause. Strengthen subscriber relationships with your brand by encouraging them to help you support a cause. This shows subscribers that you care about more than just dollars and also fosters a sense of investment in your brand's efforts. For example, Lucy has encouraged subscribers to help support the Breast Cancer Network of Strength, and PetSmart has invited subscribers to join them in helping homeless pets.

• Run contests or sweepstakes that encourage interaction with your brand. Everyone loves to win. If the reward is enticing enough and the process is simple enough, subscribers will jump at the chance to enter your brand's contest or sweepstakes.

In a recent contest, The Cheesecake Factory asked for new flavor idea submissions from subscribers and then went a step further by letting other subscribers vote for the winner (I'm particularly pleased, since my pick won. Yum, Red Velvet).

Last winter, Urban Outfitters enticed subscribers to create a holiday wishlist by allowing them to enter a drawing to "win their wishlist." Even the contest losers (such as myself) received an email with a discount offer to keep them shopping.

• Marketing a good or service your subscribers aren't familiar with. By showing your subscribers something that they may not have known you carried, you may inspire them to revisit your site. For instance, The Container Store took Earth Day as an opportunity to reveal themselves as a vendor of environmentally-conscious storage options.

Hopefully your email program is so relevant and engaging that no subscriber would ever DREAM of hitting the unsubscribe button. But if you happen to be seeing a high number of inactive subscribers, give some of these ideas a try and see if you can recapture some attention.

Always Active & Engaged,
Lisa Harmon and Alex Madison, Smith-Harmon

–>Read other Make it Pop! posts.