Test, test and test again.
- Spencer Kollas, StrongMail

View your campaigns through the eyes of your recipients. Test out your from name, subject line, creative, call-to-action, etc on subscribers who are *not* in your office or affiliated directly with your product/brand.
- DJ Waldow, Bronto Software

"Focus on reducing opt-in friction by testing and optimizing preference centers and other points of data collection – new signups will be especially critical to your business in 2009."
- Nicholas Einstein, Datran Media

Predictions for 2009:
1. Preheader text will be used by the majority of email marketers.
2. More email marketers will launch preference centers, giving subscribers more control of the content and frequency of the emails they receive.
3. Marketers will experiment with videos embedded in emails.
- Chad White, Smith-Harmon

With pink emails filling our inboxes throughout Breast Cancer Awareness Month, the merits of cause-related marketing have come more prominently onto the Smith-Harmon radar. We wondered how well it really works, and MediaPost came through for us by publishing an article on this very topic. MediaPost reports that cause-related marketing can generate double-digit sales gains for brands—woah! No wonder so many companies jump on the pinkwagon in October. Not only do the companies get the satisfaction of contributing to important research; their customers also get to feel good about shopping.

Not surprisingly, there are complicating factors to consider. Paul Jones, president of Alden Keene & Associates, explores such factors on his blog about cause-related marketing. On the issue of transparency, Jones argues that "cause-related marketing trades on trust." Customers are more likely to trust in the sincerity of brands that are upfront about where money goes and how much money is going there.

An article by Steven Van Yoder also makes the point that the marketing focus should never be lost in the cause. Cause-related marketing is sustainable only if it yields mutual benefits for the charitable organization and the brand supporting it.

We looked at examples of how brands have used email to approach cause-related marketing for several important issues. Here's what we found:

● Breast Cancer Awareness Month: Judging by this month's inbox, pink is the new black. Among many others, Lucy encouraged subscribers to "Shop for a Cause," White House Black Market invited subscribers to "Give Hope," and Sephora asked subscribers to "get gorgeous while giving back." In each of these cases, the brands advertised products and donated a portion of their proceeds or advertised a window of time during which they would donate a portion of total sales.

Betty Crocker's message was a bit different, encouraging subscribers to celebrate women's health by making pink (Betty Crocker) cake and announcing General Mills' donation, which was not tied to sales of certain items. They also invited dialogue on PinkTogether.com, where cancer survivors can share stories.

● Women's Cancer Research: Saks Fifth Avenue also supported women's cancer research, but they stepped away from all of the pink of the month and partnered with Key to the Cure to donate funds to the Entertainment Industry Foundation's Women's Cancer Research Fund. At first this struck me as a little odd (was it just so that they could feature stars like Gwenyth Paltrow in their ads?), but with deeper thought it's clear how Saks' approach was on-brand, speaking to their audience of high-end fashion connoisseurs. Oscar de la Renta designed the pricey Key to the Cure t-shirt this year, and Mercedes Benz partners with the organization as well.

● St. Jude Children's Research Hospital: The Williams-Sonoma Inc. brands included banners in their emails last holiday season advertising their fundraiser for St. Jude Children's Research Hospital, and they then sent out a thank-you e-card announcing the results of the fundraiser. Gymboree also supports St. Jude, but the link to the fundraiser in their email is tiny and very subtle. I wonder how results differ between this understated approach and the more prominent Williams-Sonoma Inc. treatment.

● The Global Fund (to help women and children with AIDS in Africa): This Gap email is almost wholly devoted to the Gap(Product)Red effort to benefit the Global Fund, featuring a special limited time promotion. The subject line: "Can the Shirt off Your Back change the world?" speaks to the headline: "This One Can." This message barely mentions regular Gap items, but because Gap has established (Product)Red as such a prominent element of the brand, the focused approach doesn't seem to detract from Gap marketing, and even solidifies Gap's charitable image.

● Musicians on Call: Boomingdale's "Charity is Chic" message looks pretty much like any other sale email. The headline is cause-oriented but vague, and only in fairly small print does the copy inform the subscriber of where their money is going. I wonder whether it's effective for Bloomingdale's to downplay the charity in their creative.

With the high sales increases reported from cause-related marketing, it's worth considering what could happen if brands began using it more frequently—monthly or quarterly, maybe, instead of at just one or two key points throughout the year. In addition to driving huge sales, brands could all do a lot of good. We're interested to hear what others have tried and discovered in cause-related marketing.

As ever,
Lisa Harmon and Alex Madison of Smith-Harmon

–>Read other Make it Pop! posts.

We all know that America's economy is hurting and that a lot of people (even those who aren't personally feeling the crunch) are worried enough to slow down their virtual and in-store shopping trips. Retailers aren't lying down and waiting for the storm to pass, though. Let's take a look at some of the interesting marketing emails that have been delivered by retailers working to push through the slump.

Creative Sales. Many retailers have responded to slow spending by getting more inventive with their sale techniques and infusing great deals with a sense of urgency.

● Old Navy's "Early Columbus Day Sale," with its 1,492 items priced at $14.92 or less, takes the cake for creativity in the sale category. Who would think that Columbus Day could feel like cause for retail excitement? It's early and limited-time, so it feels urgent, too.

● Threadless also has a sweet deal with a deadline, selling Girl's Tees (usually $18) starting at just $12 until Oct 12. The urgency and the significant savings strengthen the sale.

● Moosejaw's sale email generates extra excitement with its exclusivity, sending each subscriber their very own secret code that yields one of (what we must assume is) a selection of discount offers.

● J. Crew and Horchow are just two of many retailers who have been pushing limited-time free shipping messages over the past couple weeks. J. Crew's include the cute seasonal touch of asking subscribers to enter code "ACORN" at checkout, and both Horchow and J. Crew have sent multiple reminder count-down emails.

Straight Talk. Some have opted to confront the economic downturn head-on by mentioning it and even joking about it.

● Restoration Hardware sent a one-day-only "spend $400, save $100" voucher with a bailout theme on October 2. They may have missed the mark—as a joke, it's a bit off-color and politically-slanted. They were using current events creatively, which can be clever, but they probably should have played with something less controversial and stressful for many subscribers.

● Overstock.com launched a new Real Estate service on October 2, which they introduced in a letter at the bottom of this email beforehand. In the introductory letter, they remind subscribers that Overstock.com is committed to helping subscribers save money, and the letter makes their new service seem on-brand and sincerely subscriber-focused.

● Splendora also takes a branded attitude towards the economic crisis that is gutsy and dismissive, urging subscribers to check out the upcoming trends that they'll be able to shop after this "little rough patch."

Spend and Save. In line with Restoration Hardware's discount approach (but without the bailout theme), Bloomingdales, Boden and Neiman Marcus, among others, offered limited-time, "Buy More, Save More," offers (as Bloomie's called theirs). These not only encourage higher spending; they also encourage spending NOW, before the offer expires. The messages warn subscribers that their offer isn't waiting for Wall Street to stop reeling, and neither should you.

Many retailers are feeling the squeeze, and we're sure to see more and more unique approaches to email as the situations unfold.

Still spending,
Lisa Harmon and Alex Madison of Smith-Harmon

–>Read other Make it Pop! posts.

The Truth about Email Marketing, an email marketing book by Simms Jenkins, eec member and the CEO of BrightWave Marketing, will hit book stores on Aug. 1. Ahead of the release, the eec's Chad White had the opportunity to ask Simms about the book and the truths he reveals:

Chad: What is the most surprising "truth" in your book?

Simms: This will depend on the reader but for many email newbies making the transition from direct marketing or another world, Truth 21: Length and Your Call to Action may be surprising to some. So many emails I receive these days are brutally long and bury the calls to action. I think many major retailers are guilty of taking their offline ad campaigns and forcing them into email templates. Frankly, that doesn't work, so hopefully this truth sheds some light on optimizing layouts and messaging.

I also cover what the future of email (Truth 49) and what it may look like. This may have surprising thoughts for many. Here's the complete list of truths.

What are some of the email marketing myths that you debunk?

One of the most important and obvious to you and your readers may be the notion of permission email and how that draws a line in the sand of where you stand in utilizing email marketing. It must be a part of any conversation about email marketing regardless of your knowledge and experience. I think some people forget and that is an important part in setting up this book as an end-to-end guide about what makes a successful email marketing program.

On the other end of the spectrum, I address how email marketing can exist within the current world where social media grabs much of the spotlight (Truth 48: The Impact of Social Media on Email). The truth is we always hear about how email is on its deathbed but it still acts as the communication hub for many companies and specifically, should get a major boost because of the popularity of LinkedIn, Facebook, etc.

Email marketing is evolving quite quickly. To which recent change have people been the slowest to adapt?

I am still utterly shocked about how email marketers fail to change and adapt to a world where 50% of consumers block images. One would think that companies would change their messaging strategy, optimize their creative and deal with this very significant and real challenge. However, many are not.

Your recent study that cited tangible revenue that is left on the table should get people's attention, but I have my doubts. I speak quite frequently to diverse audiences and meet with some of the top corporations and many are flying blind or clueless when it comes to how their emails render in many of their subscribers inboxes. What if their TV commercials were showing up blank during prime time? Do you think they would address that?

The most shocking aspect of this issue is when I am told that the company is aware of their emails showing up as a red X with no links, branding and messaging but they have their hands tied due to political and organizational issues. That screams to me the need for more education, awareness and participation with groups like the eec.

What's your best advice for folks that are new to email marketing?

The best part of our industry is the amount of great thought-leadership and free resources. Whether it is your blog, the eec newsletter, Email Marketing Reports, EmailStatCenter.com—the list goes on and on. You can find many of the best listed on the book's companion website's resource center. The amount of places to learn and network from peers is incredible. It is pretty unique to have an industry where so many high-level executives blog frequently—and not just fluffy PR-related blog posts.

The other exciting thing about diving into our industry is because it is still relatively a young one and changes so frequently, the opportunity to have an impact on your company and the industry is a very real and attractive one. We need so many more passionate and energetic professionals, so it is a place that one can enter today and become a leader rather quickly given the right situation. That can't be said for all industries.

Email marketing's reputation as being "cheap" often leads to budgets that are undersized compared to email's ROI. Do you have any advice for helping marketers communicate the value of email to their bosses so that they can get larger budgets?

The Truth about Email Marketing has two entire sections on budgeting and ROI and organizing a proper email team so this is covered in depth and is one of the most frequent issues that I tackle on a daily basis. We in the email marketing industry are certainly a victim of our own success, at times, as the depth of measurement and efficiency of email often overshadows the potential for deeper investment and greater sophistication, all of which lead to more relevant and valuable emails for subscribers.

I am a believer in using your metrics to champion your success and your potential. Not enough email marketing pros use their email analytics outside of showing open and click-through rates. The biggest breakthroughs we see with our clients is when we can show the impact email has on broader business goals, like product awareness, loyalty and revenue. CFOs don't care about open rates but you can have their ear when you show the crossover impact and power email can have on a business.

Thanks, Simms.

My pleasure, Chad. And as a special offer to the eec community, I've arranged an exclusive deal through the publisher to make The Truth about Email Marketing available for 25% off, plus free shipping. Just purchase the book through the FT Press store and enter the discount code Emailmark01 during the checkout process.

–>For more books on email marketing by eec members, check out our listing of Books on Email Marketing.

Ben Bernanke delivered another gloomy assessment of the American economy to congress yesterday during which he pointed out that the seemingly antithetical dual risks we currently face—slow growth and rising prices (due in large part to energy costs and the credit crunch/housing collapse)—are likely to plague us for some time to come. A "perfect storm" of macroeconomic forces is currently ravaging us, and it seems as if we may not even have seen the worst of it.

Could this be good news for email marketers?

While I believe it's probably not great news for anybody—especially for those of us who may own a house, have investments in the market, drive gasoline-powered cars, consume goods and services, or eat food—I do believe the current economic downturn we're facing represents an opportunity for email to shine.

Marketing budgets across the board are shrinking, but in my recent experience, email is being allocated an increasingly larger percentage of that budget. As a highly measurable channel, we are immediately at an advantage. The fact that the average return on investment for a dollar spent on email marketing was an estimated $48.29 in 2007 according to the DMA doesn't hurt either. When budgets shrink, it makes good sense to invest a greater percentage in email, and I am already seeing it happen.

So with an increasingly large share of budget, many of us are now charged with selling goods and services to segments that are increasingly price sensitive due to the $4.89 per gallon they are paying at the pump (I just paid that much). Many segments are looking for deals right now, and while we obviously still need to send the right ones to their inboxes, it seems as if consumers are now taking more time to review the offers they receive, which may be good news for good senders. I've seen evidence of this in the KPIs and test results of many of my clients' programs, primarily in the form of higher than expected open rates for certain segments.

HERE ARE FOUR EMAIL MARKETING TIPS FOR THE DOWNTURN:

1. Now is a good time to test that reactivation program you've been thinking about.
Those inactive customers could be brought back into the fold with a juicy offer, and in these rough times, each win-back is more valuable than ever.

2. If you don't already, leverage automated campaigns to the hilt.
Internal marketing resources at many companies hit hardest by the downturn are getting scarcer, but don't let this inhibit the growth of your program. Focus on high-value, highly relevant, triggered and serialized campaigns that run without needing daily attention.

3. Think about creative ways to monetize your data.
Do you send targeted third-party offers to your list? Do you include banner ads in your newsletter? If you don't, now would be a good time to test it.

4. Make a strong business case for more budget.
Few in your organization boast the ROI numbers you do. Build a cogent business case and get the additional budget you need to take your program to the next level—your business needs you now more than ever!

So while inflation drives prices higher and the credit markets seize, drop the Wall Street Journal, erase your E*Trade bookmark, and focus on messaging that appeals to your increasingly price-sensitive consumer. With any luck you'll be able to uncover some rational exuberance in your email program.

—Nicholas Einstein of Datran Media

As we send more segmented, triggered and dynamically populated emails, it becomes necessary to approach email creative design in a new way. Rather than seeing each email design as a separate entity, we need to start thinking in terms of an email creative framework.

An email creative framework is like a set of LEGOs: It is a library of modular, flexible design elements from which we can build an exponential range of message configurations. Think of the components within each email you send—the header, the main message body, the submessages, the footer—as separate LEGO blocks that can be mixed, matched and stacked into different arrangements to build marketing and operational messages, skyscrapers and castles.

THREE STEPS TO BUILDING YOUR EMAIL CREATIVE FRAMEWORK:

(1) Get Serious: Audit all of your current and planned message types to get a clear sense for the kinds of content your creative framework needs to accommodate. Then consider the LEGOs you'll need to support them. For instance, perhaps you send marketing and operational messages. The two different message types might share header, footer and submessage LEGO components, but have different LEGO block bodies. If you are a retailer, you might send product promotions featuring 4, 8 or 12 dynamically generated featured items, for which you would use a stackable 4-item LEGO block to accomodate all three configurations.

(2) Get Creative: Once you've identified which LEGO blocks you need, it's time to have some fun with graphics, type and color. Email creative has always been about extending pre-existing brand attributes appropriately and effectively to the inbox. Now that we are building creative frameworks to accommodate a growing number of segmented, triggered and dynamically populated emails, we have to make our color, font and graphics choices even more carefully. In addition to being "on brand," they have to be "evergreen," working with different types and configurations of information. This might mean choosing lighter colors and graphics to create a more neutral shell, allowing content to pop with blue, burnt sienna or another eye-catching hue. And it defininitely means using more HTML as opposed to graphical text. While we already recommend using HTML text because it appears in images-disabled inbox environments, it becomes doubly important now since HTML text—unlike graphical text—can be auto-generated as dynamic content.

(3) Get Practical: After succesfully choosing your LEGO block types and colors, you can begin to create your content library—an archive of pre-built components you can reuse again and again. For instance, perhaps you have a 150×180 right rail LEGO block submessage module with a blue headline, grey body text and an orange call-to-action button. You can now create and cache multiple submessages built to these specs—perhaps a "free shipping" message, a "become a member" message and an "update your email profile" message—to include across multiple emails over time. As you add to it, the content library becomes more and more valuable. It's like having a cache of special LEGO pieces—think traffic lights and pink ponies—on-hand to help you quickly and easily build a more dynamic email experience.

As ever,
Lisa Harmon of Smith-Harmon

–>Read other Make it Pop! posts.

Every week the EEC adds new content to its Whitepaper Room. Here are the latest additions:

eec Reportlet: 7 Tactics for Driving Traffic to Stores With Email
How to Leverage Your Store Base in Your Email Marketing

Email Checklist Series: Email Design
What to check to maximize your email creative's performance.

Email Checklist Series: Code QA Testing
What to check to make sure your email looks and acts exactly how you intended.

*Have a whitepaper you'd like to contribute? Email it to whitepapers@emailexperience.org.

Hitting "send" on any email campaign always leaves us with a small feeling of dread in the pit of our stomachs. "Did I forget something? Did I double-check EVERYTHING? Will my message render properly? Will I have a job in two hours?" We feel your pain.

Ever wish you had a buddy to rely on—someone competent, steadfast and efficient who would remember to help you double-check all the key elements of design and QA success? Well, now you have one—in the form of two email checklists from the eec's Email Design Roundtable.

The first is the Code QA Testing Checklist, which covers what to check to make sure your email looks and acts exactly how you intended. The second is the Email Design Checklist, which covers what to check to maximize your email creative's performance.

Both checklists are available in the eec's Whitepaper Room—and all this week you can download them for free.

As part of the creation of these checklists, the Roundtable members discussed their value, their own send-button "feelings of dread," and even some mistakes they've made. Learn how their real-world experience contributed to the checklists and about some trouble spots to avoid:

Brent Shroyer of Listrak: When you put together a web page, you can always go back and fix it later. But in an email you only have one shot. You have to be perfect. The importance of a checklist is critical for email more so than any other online effort, since it is once and done.

Chad White of the Email Experience Council: Subject lines are so important. Subject lines are right up there for the most frequent spot for mistakes. We tend to put writing them off until the end.

Stephanie Miller of Return Path: Yes, and then the result is that messages go out with TBD or "subject line goes here" or misspelled words or missing words. Instead, view it as a critical part of the content and spend time making it relevant and engaging. Oh, and that there are no errors!

Raj Khera of MailerMailer: Test different subject line lengths to see what garners higher open rates. In studying our customer base, we found that subject lines with 35 characters or less had a significant boost in opens.

Lisa Harmon of Smith-Harmon: One essential that often gets missed is that the primary link shows up just below the preview pane, so it's not visible without scrolling. Oh, I think to myself, ouch! If they had just looked at it and moved it up 30 pixels, it would improve response so much!

Joanne Carry of DMG World Media: Always check the rendering. Ignore Lotus Notes! It's increasingly important with Outlook 2007 not supporting CSS and Gmail being a growing part of many marketers' files.

Brent: Be sure that everything that can be HTML text is actually HTML text. Avoid unnecessary images so that your message is completely visible even when images are turned off.

Chad: Image suppression is like a philosophy—a new way of constructing the message and approaching design. This needs to be adopted by email marketers.

And here's one that is so fixable, and yet happens all the time: I so often see dead links. I know it seems silly to say that we would double-check the links, and it's tedious, but it must happen frequently that this step gets skipped. I know what I do, when the link doesn't work—I just abandon it and go on with my life.

Lisa: Oh, yes! And then what happens is that follow-up and conversions are down and no one can figure out why. Well, it was because the links were not working. Another important step is making sure not just that the link works, but that it goes to a place that is logical. Optimize your landing page as part of the overall email experience.

Stephanie: Isn't it true that whenever response is down, the first thing we do is blame the creative? But it's often the case that deliverability was poor, the message was not mailed at the optimal time for subscribers or there were back-to-back messages from the same company, or even that the list was not segmented properly. So many things that are not a function of design.

Brent: Make sure the price in the alt tag text matches the pricing in product imagery. If the price changes during the production cycle, then you can get caught with an old alt tag. Also make sure that the landing page matches as well.

Lisa: I've seen renewed interest in text files because of mobile, thinking about its importance being slightly renewed. Although I confess that it's easy to never look at your text files or to bother matching them to the current offer. How many times I see that the copyright is last year, or the copy is outdated or is last week's promotion.

Share your own pre-send jitters or advice by commenting below.

—eec Email Design Roundtable co-chairs Lisa Harmon and Julie Montgomery of Smith-Harmon

Type the phrase "centralizing email marketing" into a search engine and you'll be served up an impressive number of results (at this writing, about 247,000). And it's no wonder—email marketing continues to rank among the most popular tactics that marketers use to reach their audiences.

The arguments for centralizing are compelling: Managing emails through a single platform enables companies to not only more effectively manage their brand and good sender reputation, but it's also much easier to manage the frequency of communication—no one wants to frustrate their audience to the point of unsubscribing. Sounds like a no-brainer, right?

Not so fast. According to JupiterResearch, only 38% of companies have a single department handling email communication—while 24% have six or more. With all the benefits of centralizing email marketing, why aren't more companies taking this approach?

For some companies, it may come down to resources and priorities. For example, within very large organizations, email is used to communicate with many different audiences—employees, partners, end user customers, and prospects—among others. Each of these audiences has different expectations for how they should be communicated with and likely, a different group managing that communication stream.

Because email marketing was often developed as a grassroots effort within each group, it's not unusual for larger organizations to be actively using several different email platforms to manage their campaigns. In these instances, transitioning to a completely centralized approach requires almost Herculean effort.

However, in the absence of a completely centralized approach, there are still things you can do to streamline email communications and ensure a positive experience for your audience. Here are three specific tips that are reasonably quick and easy to implement:

1. Develop and share an email marketing calendar.

Wherever there's a risk of message crossover, establish a marketing calendar to track these campaigns and assign a calendar owner. Although the owner is ultimately responsible for keeping the calendar updated, all groups should participate in the calendar development and notify the owner if campaign dates shift.

My team uses a web-based calendar hosted on our intranet site; however, tools such as Google Calendar or even an Excel spreadsheet are simple, no/low-cost alternatives.

2. Ensure that all stakeholders are on all campaign seed lists.

Whether you're sending a campaign to a house or rented list, be sure and add the appropriate people to your seed lists. You may want to send test seeds to a smaller group for review and feedback, and then to a larger group for live campaign drops. This is additional insurance that everyone is aware of what messages are leaving the building.

3. Share examples of campaigns and results at cross-functional monthly or quarterly reviews.

At least once a quarter, get together and share examples of campaign creative and results. Even if you're mailing to completely different audiences, best practices are sure to emerge that you'll want to apply to your line of business.

If you work for a large organization, the idea of centralizing your email marketing may seem difficult, if not impossible. But by doing a little detective work and implementing some quick fixes that don't require a lot of administrative overhead, you can do a lot to improve the quality of your email communications and set yourself up for more formal centralization in the future.

—Cheryle Ross, the eCommerce Marketing Manager of Xerox Corp.

*Cheryle was invited to be a blogger for a day after sharing her thoughts in our Voices from the Email Evolution Conference post.

We asked the Voices of Email to look into their crystal balls and foretell what 2008 had in store for the email marketing industry. Here are their predictions:

Stephanie Miller of Return Path:
#1 - Email Marketers, if you want to keep your job, segment your file. I was hoping that last year would be the year that we'd see more targeted, tailored, relevant campaigns and less batch and blast. Not sure that happened, although I was half right in that we certainly saw MORE segmentation and targeting than in 2006.

Why will email marketers lose their job if they don't do it now? Because the email channel is more expensive than ever, and there are too many risks to brand and customer satisfaction and loyalty. Unhappy email subscribers—all that dead wood on your file—is not just a missed opportunity, it's a liability. Engaging with those folks is going to take more time and effort in creative and list hygiene and segmentation than ever before. To get those budgets, the email marketer has to prove the channel. To prove the channel, the email messages have to be a lot more relevant. To be relevant, they must be segmented. Thankfully, the technology and best practices are already in place and proven. We just need to set our minds to it.

#2 - The Data Capture form goes multichannel. We'll see more and more email marketers open up their data capture form to include permission to contact via SMS and mobile marketing. Building up the database with these contact touch points will be increasingly important as more marketers start to test the efficacy of those channels.

#3 - Transactions will become touchpoints sometimes too hot to handle. More email marketers are going to push the envelope on turning transactional messages into marketing opportunities. The receivers and FTC will get stricter on standards, potentially causing trouble for some senders. With the need to dynamically create, message and track these messages, ESPs will aggressively go after the transactional email market to build their base and capture higher share of wallet.

Chip House of ExactTarget: Increasing focus on subscriber engagement. When emphasizing the importance of list hygiene, David Daniels of Jupiter Research often compares mailing the portion of your list that hasn't opened or clicked on your emails in several months to "flying an advertisement over a ghost town." Many marketers are realizing the benefits to their success potential via email by truly understanding which segments of their list are responding, and which aren't. The non-responsive segments drag down your deliverability and ROI, and waste your time. This is something that I like to call the "ignore rate." Marketers that ignore the needs of their subscribers, send irrelevant communications, or make other blunders leading to dissatisfied subscribers, drive a higher ignore rate.

Most sophisticated email marketers now closely track their open and click rates, and more are even tracking subscriber spam complaints by ISP. However, it is often what you don't see that can be most harmful to your deliverability and campaign ROI. More marketers are beginning to see the benefits of closely analyzing the portion of their customer base that IS NOT paying attention. By doing so they can better reactivate them, opt them in again, or discard them—all to the benefit of their response rates and ROI.

2008 is about flying hundreds of planes, towing just the right message, over hundreds of small cities.

Amy Bills of Bulldog Solutions: I think we will see some shaking out in the use of social media for lead generation. Right now, a lot of companies are really struggling to understand what works and what can be integrated into their existing strategies. Is a blog, a podcast, RSS, an online community, a presence on Twitter, Facebook, LinkedIn, etc. going to be worth the effort and resources? How can you even measure their effect on your objectives? And of course, what works for one company is not going to be the same formula for another. Some have the impulse to try everything. Others want to bury their heads in the sand and deny the landscape is changing at all. A third group is experimenting and trying to be smart about making good choices, thinking about what their prospects will respond to and how to make social media enhance what they are already doing.

After Paul Dunay joined Bulldog in November for a webinar on making sense of social media for BtoB marketing, he made a comment that really stuck with me. "[The question isn't] if social media is right for your company, but which social media is right for your company. And at this point in time and state of your company, you need to determine which social media is right for your company for next year. A year from now, the picture may look very different. And the answer to which social media is right for your company will be different for each company. My advice is look into next year with an eye toward experimenting with a few tactics to begin to get yourself and your team up to speed."

So, I predict that more marketers will ease into that third group, and start to get smarter about social media. And by "smarter" I mean more creative and experienced about how to make tactics work and measure their results, and brave enough to admit when a particular tactic might not work.

Tricia Robinson of StrongMail Systems: The email space gets larger and faster daily. With this growth comes change, and I predict we'll experience much change in 2008.

Automation Becomes The New Buzzword. We've lived through closing-the-loop, 1to1 digi-dialogues, and deliverability. Look for campaign automation to catch-on in 2008. We're seeing more clients rapidly move in this direction. Those that already have are realizing the time/cost benefits of auto-generated programs.

The Final Sunset for the Old Homegrowns. The replacement of the original homegrown system has been a trend since 2006. However, this year we'll see the last of the first homegrown systems built by Web 1.0 companies and those that thought "email is easy, we'll make our own." Some organizations will always custom-build, but most have done it on top of something more sophisticated than generic MTAs.

All Outbound Customer Email Includes Marketing. Even if it's the inclusion of a logo, all outbound customer email (transactional, customer service, promotional, etc.) will include a touch of marketing. According to MarketingSherpa in mid-2007, 90% of email marketers planned to overhaul their transactional email in the next 12 months. Not sure if they will meet their own deadline by June, but look for an improvement in the look of all outbound email. I'm not crazy enough to predict the death of the text email, but maybe next year.

Still More Acquisitions. 2004-2006 were large vendor consolidation years in our space. I argue that 2007 was the year of the IPO. Now with more cash and CNBC viewers to consider, look for Constant Contact and ExactTarget to make purchases that round out their offerings or extend their reach into new markets.

Unlike many, I like change. It's good to shake things up as long as the goal is always towards improvement. Happy New Year!

Chad White of the eec: 2008 will be the year that retailers and other B2C marketers increase the transparency of their email programs and relinquish more control to subscribers. In 2007 we saw more retailers allow potential subscribers to view a sample email before signing up. More also offered emails on different topics or allowed some level of content preference selection—which is key to elevating relevancy. Consumers are getting very used to having more control over how they're marketed to, and email will be forced to fall in line over time. On the upside, giving consumers more control over content and frequency, and being more upfront about those aspects of their email programs, should generate more lifetime value from subscribers. Although eventually we'll see this kind of control move to the front end, during 2008 we'll start to see it more and more on the tail end of the relationship when subscribers are fed up and trying to opt out. Rather than lose subscribers, more marketers will give up control over frequency and other elements to boost retention.

During 2008 we'll also see retailers pay more attention to content—product reviews, videos of product demonstrations and fashion shows, blogs, articles, podcasts, etc.—and do a better job of leveraging it in their email channels.

Does this scenario sound familiar?:
Marketing: "We need to add another submessage to the 12/10 mail."
Creative: "What!? We've already got five submessages in the 12/10!"
Marketing: "The VPs want to include gift cards."
Creative: "Pass me another brownie, please."

At this time of year, just as our waistlines bulge with too many holiday sweets, so our emails bulge with too many holiday submessages, stacking into unruly creative layer cakes.

I love cake. I also love a powerfully-packed multi-message. However, more than three pieces of cake – and more than three vertically-stacked submessages – make me queasy. (Did somebody say "garage sale"!?) That's why this week, as a bookend to my holiday navigation post, it's all about the GSF—the gift services footer!

Below, REI, Amazon.com, Macy's and Crate & Barrel cut down on submessage layer-caking by finishing their emails off with smart little GSFs, fitting an average of four messages into the space of one. It's like a super-dense, double-chocolate brownie!

REI, Dec. 4

Amazon.com, Dec. 5

Macy's, Dec. 5

Crate & Barrel, Dec. 6

CHECK OUT THESE SEVEN TIPS FOR A SWEET GSF:
(1) Umbrella your GSF with a benefits-focused headline.
(2) Use equi-sized modules for easy last-minute message swap-outs.
(3) Link to your website gift center. It's a great catch-all for gift givers.
(4) Promote gift cards. They're so hot right now!
(5) Surface gift services —the unique ways you help make holiday shopping easy.
(6) Detail order-by dates, particularly as we approach mid-December.
(7) Dynamically generate local retail store info to drive brick-and-mortar traffic.

I look forward to breaking brownies with many of you in Park City next week!

Until then,
Lisa Harmon

–>Read other Make it Pop! posts.

Today the Email Experience Council announced its call for entries for its first award competition recognizing email marketing excellence—The Email Performance Award. The award will be presented to an individual or organization that has created an email marketing campaign that demonstrates the full power of the channel.

Entries will be evaluated for their marketing strategy, creative components, and, most importantly, results. Permission-based email marketing campaigns from any industry vertical — including B-to-B, B-to-C, nonprofit, education, etc.— are eligible for entry into the award competition as long as results described have been achieved within the last 12 months.

The Email Performance Award offers email marketers a unique opportunity to showcase the best-in-class strategies, design, and tactics that make them successful. We look forward to recognizing the brands that lead by example, and hope they provide inspiration to others seeking to further leverage the power of the email channel in their marketing mix.

Nominations close on Monday, Dec. 10, 2007. For more details about submission guidelines and entry forms, click here.

The members of the eec will select the winner from among the Email Performance Award finalists, which will be determined by the eec's leadership and announced in mid-January. The winner will receive free admission to the Email Evolution Conference at the Sheraton Hotel & Marina in San Diego, where the Email Performance Award will be officially presented on Feb. 13, 2008.

The winner of the Email Performance Award will also be placed into the semi-finals of the Direct Marketing Association's International ECHO Awards. Since 1929, the ECHO Awards, which are presented each October, have recognized the world's outstanding multichannel direct marketing campaigns based on excellence in strategy, creativity, and results.

For additional information about eec membership or the Email Performance Award, please contact Ali Swerdlow, the eec's Marketing & Sponsorship Manager, at ali@emailexperience.org or 888.804.4521, ext. 3.

Is 'customer-centric' just a concept put into practice by the early adopters…or is there a point soon where we'll see quicker adoption of real data-driven 1:1 marketing?

Is it a data/data modeling issue? Is it an analytics issue? Is it a ROI issue? Is it a content issue? Is it due to internal resource constraints? Is it due to lack of subject matter expertise? —R.E.

The Voices of Email had this advice:

Tricia Robinson-Pridemore: Customer-centric messaging is the same "behavioral" "interactive" messaging paradigm we've been chatting about for years. It's being done by some F100 and Web 2.0 organizations. F100 companies are running it out of marketing and Web 2.0 companies manage it out of their technology/customer behavior/e-commerce groups. The two biggest reasons it isn't more widely adopted are data synchronization and strategy. Customer data is all over the place in organizations. Stored in multiple databases, e-commerce systems, web analytic systems, and *still* often in flat files (a.k.a. Excel spreadsheets). To make that data useful and in any way operational, email systems need to talk to that data where it resides or marketers must synchronize and consolidate that data.

The other current spoiler for customer-centric messaging is lack of strategy. In a recent JupiterResearch survey of email marketers, the number one most important challenge they cite when working with email is "defining an email strategy." If determining a strategy for email is tough for them imagine what making a real data-driven 1:1 marketing strategy is like? Although important, technology will only be as successful as your messaging strategy. Find the right partners who have creative, experienced experts to help build your messaging strategy and your technology implementation.

Chip House: I think we're seeing true customer-centric communications now. Just think about the real-time, transactional messages that are driven by customer actions (buying something, signing up for something, or going somewhere). Going deeper here includes email messages triggered by information captured via web analytics data, such as product category visited, or a shopping cart abandon. Certainly there are barriers to scaling this type of customer-centric communications into some organizations and business process, but if there is a reason we don't see broader adoption I believe it has to do more with the fact that it takes a concerted effort for marketers to actively leverage and integrate the available technologies and data to drive highly-relevant communications. In the end marketers need to spend more time with their database experts and focus on developing "one view" of the customer, and reacting to the customers' wants and needs and behaviors. Too many marketers resign themselves to sending another weekly email focused on the "specials" highlighted in the Sunday circular.

We could really write books around this topic, so I'll stop there. The answer is that in the world of technology, the CMO and the CIO have to start working closely together to leverage current technologies.

Chad White: In retail email marketing, I see a lot of broadcast emails. And to a certain extent that makes perfect sense—sales notifications, for instance. But there's plenty of room for a lot more tailored communications. Offering more niche newsletters is a huge step toward 1:1 marketing. Only 28% of major online retailers offer more than one newsletter, according to the 2007 Retail Email Subscription Benchmark Study. For example, Barnes & Noble offers 21 different email newsletters so people can get content and promotions about just the kinds of books and music they enjoy. Giving customers the ability to express their preferences is a relatively easy way to boost relevancy without diving into behavioral analytics, which may be beyond many retailers' current capabilities.

While expressed preferences can get you far, to get any closer to 1:1 marketing retailers will have to rethink what they consider to be their inventory. They need to move from a product-centric view, where goods are the inventory and retailing is about finding customers that want those goods, to a customer-centric view, where customers are the inventory and retailing is about supplying the goods that your individual customers want. To do that, retailers will need to consolidate all their far-flung customer data first.

Have some good advice that we missed? Please add a comment and take part in the conversation.

Have a question for the Voices of Email? Email Chad your question at chad@emailexperience.org and we'll REPLY TO ALL by posting the answers so everyone can benefit.

–>Read other Reply to All posts

How do you value and report your email channel ROI to C-level executives? Some companies have been very successful in reporting how email channel initiatives generate incremental revenues—such as the average ecommerce business with 10%-30% of annual sales revenues from its email marketing program (i.e., for a large retailer that is $25-35 million per year). However, most organizations have still not accounted for the many cost-savings email breeds nor do they include, for example, hold out groups to demonstrate the impact on Lifetime Customer Value when email is removed.

How can we come together across media channels to report a more complete picture to C-level executives (CPA, Revenue, AOV, Satisfaction, LTV)? Thoughts? Ideas? Comments? —Barry Stamos, senior director of strategy, Responsys

The Voices of Email had this advice:

Chip House: This, I believe, is all about human nature. We all gravitate to the things we know—to our comfort zone. So when the DMA reports the latest in a string of statistics that shows higher ROI for email, it doesn't really surprise me. It also doesn't surprise me that C-level execs (often even CMOs) seem to forget email when it comes to doling out marketing spend. Their comfort zone drives their marketing spend allocation, and unfortunately their own CFO's aren't calling them on the disconnect. Ultimately, shame on both of them.

Direct marketing, and online marketing specifically, is inherently very measurable. Take keywords; you can easily track impressions, clicks, conversions etc.—and choose from multiple tools with which to do so. Banner ads—same thing. In fact, with banners, your media buyer/or network takes care of most of the targeting hassle. Perhaps offline media, as well as other online media, get more respect from the CMO simply because they are easier to grasp and don't require the strategy, planning, list-building, deliverability expertise, etc. that a successful email campaign requires. So, not only do we gravitate to our comfort zone—we do what's quick and easy. Email marketing often isn't quick or easy, and to many it carries a stigma.

So how do we value and report the high ROI of our email channel in a way that resonates with a C-level exec? First, you'll need to show him the stats. Show him all the stats. The DMA number above is just the starter. Another showing the disconnect for online vs. offline spending, from the folks at Forrester, shows that though people spend 29% of their time online, it gets just 8% of the marketing dollars. Disconnect? Umm, yeah!

Second, prove it to your CMO yourself. Monitor your own spend on a handful of offline and online media and see it for yourself. If you're not tracking ROI individually yet, you're not doing yourself any favors.

Stephanie Miller: Good for you, Barry—this is exactly right. We as marketers have hidden behind the "email is cheap" myth for too long. We've dug ourselves into a budgeting hole. We promoted email as cheap, so it got a small budget. When we were charged with making the channel earn higher return, we just sent more email—not better, more targeted, more relevant email, just more email—because there was no significant budget hit. Now, when revenue expectations for the channel are growing, we find that we have to apply our marketing skills again—inventing and optimizing compelling subscriber experiences in order to generate growing revenue. This requires a budget for creative, testing and analytics in addition to the commoditized fees for delivery and list hygiene. It requires that we consider the email channel for more than just broadcast promotions, but as part of a multichannel experience that includes web and offline experiences and direct sales and education touchpoints. That means we need to measure it and budget for it just like other direct channels. All this should be welcome for both marketers and subscribers.

Have some good advice that we missed? Please add a comment and take part in the conversation.

Have a question for the Voices of Email? Email Chad your question at chad@emailexperience.org and we'll REPLY TO ALL by posting the answers so everyone can benefit.

–>Read other Reply to All posts

Before DMA07, we solicited questions from our members and subscribers, promising to post them in our booth at the show and recruit email experts in attendance to answer those questions. We got some great questions and tons of great answers:

1. How important is it for email creative to match the same look and feel as the order page/landing page?

Marc Pitre, Wampower.com: It's critical to keep the branding consistent between emails and landing pages. Both the creative and the message itself must be consistent to be impactful to the end viewer. It's too easy to dilute your message, so keep it consistent.

Andrew Osterday, Premiere Global Services: Landing pages are often ignored or an afterthought, but can have a strong impact on conversion. The flow from email to landing page should be seamless in both messaging and look and feel. Consider custom landing pages rather than linking to the site.

Stephanie Miller, Return Path: Very. Especially in promotional messages and prospecting. Be sure that the offer in the email is front and center—don't make me scroll. Using a custom landing page can improve conversion rates up to 50%. Definitely worth the investment in optimizing landing pages—they are the fulfillment of the promise created in your email message and it should be a seamless experience.

Michael Fishers, Alterian: It is very important—lack of matching in look and feel produces confusion, feels uncoordinated and impacts response accordingly.

Joel Book, ExactTarget: Providing creative continuity between the email and the associated landing page is vital for driving response and conversion. According to Forrester Research, "92% of business decision-makers go online to research products and services before buying offline." By using email to deliver relevant offers to customers, marketers are accelerating the buying process. The key is to make it easy for the customer to buy—having consistent look and feel for email and landing page achieves this objective.

2. Do the same elements found in traditional printed letters (salutation, closing, signature, p.s.) work for emails?

Melinda Krueger, Krueger Direct: Yes, to the extent that they reflect a personal, one-to-one approach to communication. Corporate "billboards" are easy to ignore; personal correspondence is not. Consider the "voice" and use the personal pronoun!

Elie Ashery, Gold Lasso: Yes, depending on personalized and relevant the message is. Personalization doesn't necessarily mean name, but rather actual content.

3. What do you consider best practice when it comes to accessing and changing email preferences? On one hand, it has to be easy for subscribers to go and edit their subscriptions. On the other hand, no one else than the subscriber should have access to change the subscriber's information. Do you recommend a login, a verification email with required action before changes take effect, a notification email notifying the subscriber that changes have been made, etc…?

Loren McDonald, J.L. Halsey: The simplest means is to include a link in the subscriber's email so that only they can click through to the preference center/update profile page. For sites that link registration (e.g., an ecommerce site), you can link the two processes. A notification email that confirms the changes is always a good idea.

Jeanniey Mullen, Email Experience Council and OgilvyOne: The preference center is a critical element of a successful email program. It can increase the life and engagement of your consumer. Keeping access to preference centers secure is critical but so is keeping access simple. Most companies offer encoded links to preference centers that allow you to bypass the logon elements. If you are using a secure center, password retrieval features are key.

Joel Book, ExactTarget: The key to using a preference center to gather customer needs and interests is to ask for only that data which is needed to deliver relevant and timely information through email. It is critical that you explain why you are asking for this information, how it will be used, and how the customer can update his/her profile. Remember, you are building trust.

Melinda Krueger, Krueger Direct: Consider a 1-2 punch. First capture the impulse to subscribe, then, as an optional second step, ask for more information. Consider offering an incentive (tied closely to your email value proposition) and explain that you are asking to avoid sending irrelevant emails.

4. Is there a proven happy medium between images and text in an email? Do too many or not enough images reduce response?

Elie Ashery, Gold Lasso: Email marketers today need to design their emails with the assumption that their recipients' have their email clients set with the images turned off. This means that the recipients should be understand the gist of the message without its images. Images should be used to enhance text, not replace it.

Chad White, Email Experience Council: The "happy medium" is per industry and depends on both your content and the reader in which the person will be viewing the email. For example, a B2B email that's likely to be read on a Blackberry should be all or mostly text. But retail emails where product images are so vital should be mostly HTML.

5. How can you tell if an email is being read in a preview pane only then deleted?

David Daniels, JupiterResearch: If someone clicks in a preview pane, can you hear them? It is all about behavior. If there are no clicks, there's no engagement, so attempt tactics for reactivation (survey, sweepstakes, etc.). The only real way to determine if an email has been read is by clicks.

Stephanie Miller, Return Path: Great question! Technically, there is probably not a way to get 100% pure data unless you put a "pixel" that is triggered by the scroll. However, you could track performance by proxy in one of two ways: (1) by putting a "morse type" link at the top (visible even when images are suppressed) that promotes the offer and "opens" the email, or (2) by analyzing clicks on text links below the fold which are not visible when images are suppressed. Frankly, I'm not sure why this measure is valuable if your preview pane is optimized, it will drive engagement, not a deletion.

Loren McDonald, J.L. Halsey: Open rates are tacked via a tracking 1-pixel image. So if images are enabled and a reader "views" the email (whether it is opened or not) it will count as an open. If images are blocked and the email is viewed in the preview pane (or fully opened), it will not count as an open. As a result, click-through rates are a much better gauge of email activity.

6. Can a newsletter sell or is it better for branding?

Jordan Ayan, SubscriberMail: Email marketing is about building relationships. If you approach it as a sales medium, you are looking at it from the wrong perspective. Can you sell with email? Absolutely, but for long-term success, you have to focus on delivering relevant content that highlights your brand and keeps recipients wanting more. Then they will give you permission to sell them electronically.

Kara Trivunovic, Premiere Global Services: A newsletter can sell if it is done right. The newsletter should be editorial in nature, with a majority of the content being relevant, value-add information. If sales copy is going to be included, it should be done as a soft sell, wrapped in editorial when possible.

Stephanie Miller, Return Path: Yes! Optimize to do both: (1) Educate customers about the full benefits of the products. (2) Engage subscribers to interact with your company, website, sales team, blog etc. (3) Lead prospects down the sales cycle by educating and asking questions.

7. Is it practical/realistic to budget for file growth from viral marketing? Can we count this as a tactic, or is it just "either."

Michael Salin, M.J. Salin & Associates: Yes! Emerging marketing genre are heavily based in viral practices…word of mouth, social networking. You should test and quantify viral programs – consumer talking to a consumer is the highest/strongest marketing communiqué. Quantify the send and free creative is a way to promote the idea.

Chad White, Email Experience Council: You can definitely budget for viral growth. In general, you can expect pass-along rates of 1%-2%, but it depends on the prominence of your send-to-a-friend links and how often you encourage readers to forward your emails. For instance, some retailers have "friends and family" event emails where part of the messaging encourages recipients to forward the discount offer to others. Doing emails like that will boost your pass-along rate.

8. If no legitimate ESP will allow the use of purchased lists in their system, how do data brokers and email appenders who focus on this market stay in business?

Craig Swerdloff, Postmaster Direct: Our experience has been that top-tier ESPs will send for lists that offer list rental, assuming certain requirements are met. They include explicit permission from recipients, proper list hygiene, good reputation scores, and compliant/unknown user rates within allowable thresholds.

Stephanie Miller, Return Path: The owner of the data sends the message on your behalf—so the initial mailing is from the data source inviting the subscriber to opt-in for email from you. Many marketers who send mail in-house, use internal append very successfully. There are best practices to ensuring your sender reputation is protected.

Loren McDonald, J.L. Halsey: List brokers manage the email databases for companies whose list members have agreed to receive third-party offers. The emails are sent "from" the list owner to the list member. Once the subscriber opts in to specific a marketer's program, they have given permission to the marketer. At that point, ESPs will allow the company to send to the subscriber.

9. What is the single most popular offer that drives people to register and share their information? We are desperately trying to collect emails from our customers and it's been very challenging.

Stephanie Miller, Return Path: As is true in all direct marketing, offer something perceived value for free. But the question should really be around how you can construct a powerful email experience that will entice and engage your prospects. While many will sign up for something that is free, your response and ROI will only come when the email program itself has consistent value.

10. What is the right frequency for retail email programs? It seems like many retailers are at 2x+ per week. Does not mailing at that frequency hurt my chances?

Austin Bliss, FreshAddress: Unfortunately, there is no "right" frequency. You should send on a schedule that provides value to your recipients—e.g. if you have daily sales, you can send daily. But if you have nothing to say 2 times a week, you shouldn't mail at that rate because you will have incurred complaints/unsubscribes.

Chad White, Email Experience Council: There are lots of factors to consider here, including the frequency at which your products tend to be purchased, the content of your email (both promotional and service-oriented content), the length of your email, etc. For example, Blue Nile emails once a month, recognizing that jewelry is not a frequent purchase. Home Depot, on the other hand, sends once a week, targeting subscribers' weekend projects. And then there's Neiman Marcus, which emails 7+ times a week, engaging its fashion hungry subscribers with info on new products, store events, discounts and video and article content.

11. If you send five or more emails to the same recipient and they aren't opened, does your domain/IP get reclassified as spam by the ISP? This obviously isn't standard across all ISP's. If this is in practice by some, which ones are they?

Stephanie Miller, Return Path: List quality is definitely a factor in sender reputation. Having a large number of non-responders on your file could reduce your "score" among ISPs/receivers. ISPs generally don't publish the "rules" that they use, as publishing them would expose them to abuse by spammers.

HAVE SOME INSIGHT TO ADD? Please comment below, just be sure to include the number of the question that you're answering.

Both SubscriberMail and Blue Sky Factory recently released lists of words that shouldn't be used in emails because they're likely to trigger spam filters. But I see some of these words—like "free" and "discount"—used routinely in the subject lines of commercial email that I receive. If I have a good reputation do I need to worry about content filters? Am I staying away from these words unnecessarily? —S.G.

The Voices of Email had this advice:

J.F. Sullivan: The answer should be no. If you have a good reputation then you do not need to worry about content filters. The actual answer is another question, as in it depends on two things: What's your definition of a good reputation, and which content filter are we talking about?

Everyone in the email marketing (and message security) ecosystem has a different view of what a good reputation actually means. For some it's as simple as making sure they are not on a blocklist; for others it may be that they are in compliance with a specific Sender Authentication implementation. In order to answer "yes" to the question, it may be more useful to provide a checklist summary of what a good reputation constitutes. So, if you can say "yes" to the following reputation aspects:

1. You have a good public reputation (not on blocklists, or have upset any ISPs).
2. You have good legislative adherence (e.g., CAN-SPAM compliance).
3. You have good infrastructure (e.g., DNS, MX records and the like).
4. You have good identity (e.g., you have a correctly configured SenderID record).
5. You have best practices (e.g., list scrubbing, opt-in, etc.).

…then yes, you do have a good reputation so you will not need to worry too much about content filters. And while your good reputation will work, say, 80% of the time, your actual delivery will still depend on the content filter you encounter to some degree. A subject of much longer blog entry for another day…

Rob Fitzgerald: You always need to be aware that filtering exists, but I don't think you need to be ruled by that existence either. It's interesting to lay out all the various releases, of all the various words that shouldn't be used within in an email, and see how incredibly long that list is. Sometimes it makes me wonder how you can actually put a string of sentences together without actually using any of them. Practically speaking, you have to use some words that may be "known" filter words. I don't think that should give you pause to run the campaign for fear of a lack of response. We've sent out many campaigns with the word "Free" on them that have performed very well.

I tend to look at it this way—it's all about moderation. Put together a creative with a lot of words that trigger filtering and it could be adversely affected. Give that same creative a diet, and keep some of those same words included, but not all of them, and I think you'll be OK.

Stephanie Miller: Despite the frequency that I receive this question, there is still no magical list of words to avoid, nor is the use of marketing terms like "free," "discount," "special offer" and "click here" an automatic block. Don't misunderstand. Those words can get you blocked. However, judicious, responsible and clear use of them usually won't.

Why? Because spam filters dynamically update to reflect current market conditions and spammer behavior. The only way to ensure your content does not depress inbox deliverability is to run every email through a series of popular message filters to determine your spam score before sending to your entire mailing list. You can do this through a service or on your own by setting up multiple accounts at different ISPs.

Here's how to optimize your message for response and deliverability: Write the copy as a marketer. Sell. Build the relationship. Clarify the offer. Make the call to action very clear. Then, test it. If you fail the spam filters, adjust it. Before you hit send, even if you pass the filter test, be sure to give your message AND subject line a "smell test." If your readers or subscribers will think it's spammy, so will the receivers. If you are using all capped, repetitive words that filters watch like "FREE SHIPPING THAT'S FREE" or using strange punctuation like ***NOW ON SALE***, then you are likely to be blocked.

Chad White: Inspired by this question, I did a little real world research and found that major online retailers have used many of the "dirty" words on SubscriberMail's list of words to avoid using in subject lines. How many have they used? They've used 27 of the 100 in the past two months alone. Some of the words—like "Free," "FREE," "Offer" and "Buy"—they used a LOT. So it's clearly possible to use these no-no words in subject lines under the right conditions. Based on that I'd say that you should explore using them but test to make sure your emails are getting through.

Have some good advice that we missed? Please add a comment and take part in the conversation.

Have a question for the Voices of Email? Email Chad your question at chad@emailexperience.org and we'll REPLY TO ALL by posting the answers so everyone can benefit.

–>Read other Reply to All posts

I see hundreds of advertising pieces in any given month that companies are looking to send out via email. They range from really slick, graphically dynamic pieces to straight-forward text information. Each has its purpose—and what that purpose is can sometimes be where the problems arise.

Email marketing is a very unique way to promote your brand or products to a consumer. When designing your email message, you have to keep that in mind as there are many issues with filtering, and various things that can cause a spam trigger. So the design always needs to focus on one critical item—what is the point of the message and how clearly defined and visible is the call-to-action?

We recently did some acquisition work for a large well-known company that sent over one of the slickest looking advertising pieces I have seen. Great images, great colors, lots of product shots—you could tell the agency put a lot of work into it. However, it was for those same reasons that the creative piece was not going to work.

First, you can't send out, via email, a marketing piece that is one big image, or multiple images. That undeniably will lead to a lot of blocking/filtering issues.

Second, specifically identifying over 10 products in the advertising piece will lead to a little confusion or indifference on behalf of the consumer. For optimal results, there should be one call-to-action and focus on one product. I think consumers generally like the online shopping and checkout process to be easy. So focus on one thing, and put all your efforts into that one item.

And lastly, there was a phone number for the recipient to call in their order, but the company did not track where the calls came in from. So they couldn't tie back the calls to the email campaign itself.

Ultimately this particular campaign didn't perform as well as it should have.

On the other hand, we did another acquisition campaign for a very well-known cataloger. Their advertising piece was straight to the point. It had one very nice image, a little text, a clear reference to the apparel offer, and a well highlighted promotional offer for free shipping. Short, concise, to the point. It was one of the best performing campaigns we have run all year.

Some general HTML design guidelines and recommendations:

1. Use fonts that are universal on the internet such as Arial, Verdana, Tahoma and New Times Roman so the message doesn't default to a different font if the user does not have one of these installed on their computer.

2. Use alt tags in the HTML code for each image used in the design.

3. Use headers, especially those that feature the brand/logo

4. Minimize the amount of graphics/images used. Don't rely on them to be the main content of the message.

5. The subject line should be less than 49 characters, including spaces.

6. Do not use comments in the HTML code of your email as they flag spam triggers.

7. Keep the message size under 50KB for consumer emails and under 75KB for business.

8. Lastly, keep the width of the HTML message under 650 pixels so the design does not potentially get cut off in the preview panels for the recipients.

We've all heard that "beauty is only skin deep"; I think the same thought can apply to the way we put our advertising pieces together. We need to focus on what really matters in the end—response/conversions/clarity of message.

—Rob Fitzgerald

The Direct Marketing Association's Email Experience Council recently signed up for the email newsletters of 118 of the top online retailers tracked via RetailEmail.Blogspot. What we found was that there's a clear trend toward subscription processes that are quick and easy, and increasingly transparent.

"The old adage 'you only get one chance to make a good first impression' transcends to an email marketer's efforts in creating a good opt-in experience," says Elie Ashery, president and CEO of email marketing software and services company Gold Lasso, the sponsor of the study. "The opt-in process sets the tone of how a future email relationship between a company and customer will unfold."

Along with this shift toward greater ease of subscribing, the confirmation page is rising in importance. Rather than making customers complete long subscription forms, many retailers are now allowing people to subscribe with just an email address and then allowing them to express delivery and content preferences on the subscription confirmation page.

Also, addressing privacy concerns is a best practice that's seeing adoption approach the 50% mark, and providing a sample newsletters is a clear emerging best practice that should help reduce opt-outs, with nearly 12% or major online retailers doing that.

Ashery adds, "Lasting impressions taken from the opt-in process can be directly linked to the ease of subscribing, relevant subscription choices available, the speed that a confirmed opt-in email is delivered, and most importantly, information on what the subscriber should expect from their email relationship such as content, frequency and format."

On the content front, 28% of retailers offer more than one content selection, with it ranging from two all the way up to the 50 content options offered by Amazon.com. Nearly 6% of retailers offer a local store update.

When it comes to transparency on frequency, however, retailers do a poor job. Not even 7% of retailers give subscribers any kind of idea how many emails to expect. And only one retailer, Coldwater Creek, allows subscribers to opt to receive a monthly only email.

Format-wise, nearly 12% of retailers offer plain-text versions of their newsletters during the sign-up process. Because of the superior responses from HTML emails, retailers may be hesitant to give subscribers this option.

Here are some other findings from the study:

• Only 3% of major online retailers use a double opt-in subscription process.

• Only 92% of retailers have an email sign-up form or link on their homepage.

• More than 43% of retailers allow customers to sign up for email with one click from their homepage.

• The subscriber's name (31%) and zip code (18%) were the two most often required pieces of information.

Get the Full Report
The full 37-page study presents a range of best practices and emerging best practices for your consideration, as well as a formerly popular practice that appears to be falling out of favor. It also includes numerous examples of creatives to help illustrate each point.

Visit the Whitepaper Room to download the full report, which is free for EEC platinum members, available at a discount to EEC gold and silver members, and available for $179 for non-members. Not a member? Learn more about becoming a member of the Email Experience Council.

—Chad White

Our creative team here at Bulldog recently passed around this compelling post on the value of spending time considering the preview pane view of your emails. Not because they aren't already sold on making message choices that take the preview pane into account, but because there is nothing better than having reliable statistics to back up your actions. One stat cited in this post: 64% of people who are offered preview panes start using them as their default (MarketingSherpa, 2007).

The editor of our monthly newsletter, Marketing Watchdog Journal, was particularly enamored of the post (she's the one who sent it around) because it validates the time we've been spending on the preview pane view of the newsletter. For the past several months we've been playing with rich media, adding a relatively simple video component to the newsletter and watching the effect on metrics such as open rates and clickthroughs. Video is a more and more compelling part of the online marketing experience, and the technology and availability of production facilities are making it more accessible to marketers (see my earlier post on embedded video in other areas of our prospect engagements). So it's really not a question of whether we were going to add video to the newsletter, but how to go about it.

In our June newsletter, we combined the ongoing video testing with a preview pane message that highlighted the availability of said video. A simple text message, appearing at the top of the newsletter, highlighting the availability of video: "In this issue of Marketing Watchdog Journal, you'll learn how to apply social media to BtoB marketing. View the video introduction for more!" The results: Open rates up 30%, clickthroughs almost double the previous month.

I'm not ready to isolate that preview pane message as the sole reason for the open rate jump. The topic, the subject line, the deliverability of the newsletter all play a role, and Bulldog's analytics manager would pass out if I announced I was ready to draw conclusions after a single test. But those numbers were certainly gratifying—the seeds of our own reliable stats to back up our actions.

—Amy Bills

There are definitely some things in life and business that should not be repeat events. Things that happen once and only once due to their specific nature and what is generally, and socially, considered to be the right way to do, or not to do, things.

As I write this, a few events that should not be repeated come to mind:
• Marriage
• Tax evasion
• Getting drunk at the annual corporate Christmas party (although it is fun to watch the train wreck as long as it's someone else)
• Burning the Thanksgiving Day turkey
• Sending a true B2B offer to a general B2C audience
• Forgetting to add the opt-out link to your creative
• Email list rental

Now what really doesn't belong in this list? If anyone is thinking marriage I'll include a marriage counseling hotline number later. Seriously, as an online marketer who truly believes in the value and potential of e-marketing, why has it become so common for advertisers to look at email list rental as something they're going to try once versus a program that they will commit to and work to develop into a short- and long-term strategic component of their media marketing plans?

If you look at the online advertising industry as a whole, you see a cutting-edge marketing medium that most predict will grow at a 30% clip year after year for the foreseeable future. Seems like a great sandbox to play in. In a survey conducted by E-Marketer, 84% of the respondents said using email is their favorite online activity—so there is an audience for these advertisers to target! Email (retention and acquisition) will be one of the top two verticals that will offer advertisers the best opportunity to communicate with potential prospects and current customers.

None of that sounds bad, so what gives? Is it just a general acceptance of what is versus what should be? Is there just not enough people in the marketplace who know how to make email work, and how to make customer acquisition a recurring success story in the advertiser world? It's probably that and more because email list rental is without question an amazing marketing vehicle for branding, customer acquisition, and re-marketing to further establish a relationship with an on-the-fence prospect.

Think about the rationale of saying you're going to base the entire future of your email list rental efforts on the results you receive from a one-time singular event. Is that good business sense? If everyone gave up after the first try didn't work out we'd have never invented the wheel, never discovered fire, never been able to fly, and those things called computers would never have been built!

Committing to the process as a whole—testing subject lines, testing different creative, using dynamic targeting and personalization, transmitting your prospecting messages at different times and days—will all lead you to the end of the rainbow that exists. I have seen it happen, and have made it happen for many advertisers—large and small, big budgets and small budgets. The one thing they had in common was the determination to make it work and stick it out. They took on the attitude that this will not be a one-time event, but a multi-stage process that would ultimately take their business to a new level.

It can be quantifiably proven that the more you reach out to a prospect audience with your message, in an ethical and well thought out process, the better the results become over time. This is not a quick fix strategy—one in which you need to sell 1,000 widgets by Friday so you quickly throw together a marketing piece and blast it out to the cheapest list you can find. No, this is an opportunity to reach a prospect audience in a dynamic way, testing a variety of strategies, and capitalizing on the fact that not just the world itself, but the people of the world are all migrating to the digital environment.

So do become committed to using email list rental, and do create a long-term strategy, so you don't get left behind by all the other companies who have committed to this marketing vertical a long time ago.

Now for that marriage counseling number…

—Rob Fitzgerald