Fresh Content From the DMA UK

Monday, January 30, 2012 by eec Blog Contributor
The DMA UK’s Email Marketing Council maintains a blog featuring Council members writing about a wide range of topics relating to email marketing.

This month’s highlights:
  • A few examples (including the NY Times) of what can happen when rushing to get an email out, rather than taking the time to make sure everything is in order before hitting send.
  • Don't play fast and loose with email permissions...here's why.
  • New viewing habits do have an impact on email design.  However, the basics for email creative don't change.

Make It a Mobile Mentality

Thursday, September 8, 2011 by Marco Marini
Mobile email...it's more than just your emails delivered via a smartphone. To succeed as email marketers on the little screen (as opposed to the big screen), we have to change our mindset.

We have to have a Mobile Mentality.

That means everything we do in email we do while considering mobile at the same time. Everything, including:

- Subscription process
- From name
- Subject line
- Copywriting
- Offer
- Headline
- Banner
- Design
- Graphics
- Call to action
- Buttons
- Frequency
- Testing
- Design
- Rendering
- Links
- Landing page
- Metrics and benchmarks
- Reporting

In particular, pay attention to your From address, subject line and headlines. These are the items subscribers are going to initially react to when viewing emails on their mobile devices (and in that order), so it’s important the appropriate message is relayed in the space provided to achieve the most optimal results. An underlying message here, pardon the pun, is that the message must take priority over the design on a mobile device. You won’t have the screen space to wow with pretty pictures or glitzy graphics. When it’s mobile, you must wow with words.

Your From address must make sense. If you haven’t yet tackled the From conundrum, do it now. The From address is the first item people look at when deciding whether or not to open an email. Yours needs to be clear and compelling. Would someone rather open an email from donotreply@yourdomain.com? Or Frank@yourdomain.com? It matters on the PC, but it might matter more on the mobile.

Keep subject lines short-er. You’re used to writing short subject lines for your emails, right? Now you get to write even shorter ones so they’ll be attention grabbing on the small screen. If the first few words of your subject line are just the buildup to the last few words of your subject line, then the buildup might be all the subscriber sees on their iPhone or Droid. Make those few words count by making them words that hook, interest and compel the subscriber.

The headline is now the headliner. Graphics aren’t going to cut it on the mobile device if you’re relying on them to earn you a click through and conversion. Plus you’re dealing with an even shorter attention span. Your headline is doing even heavier lifting than before. In fact, it might be all they see if they decide to open your email! It absolutely must compel the reader to scroll down the email for more.

You're not limited by mobile, only required to think differently. Your email rendered on a smartphone or PDA is not an end in and of itself, only one step in the process you ultimately hope will lead to a conversion. Where does one go from an email? To a landing page...
 
Mobile-friendly emails need mobile-friendly landing pages. Otherwise, you might lose that hard-won click through. Some might wait until in front of a computer before clicking through, but if someone wants to take action while on the go, we want to make it easy for them by designing a landing page that works on a mobile device. With that in mind, here are a few tips for making landing pages as mobile friendly as your emails.

Design your landing page for mobile
with the same mindset as your email design, with narrower widths and a single column.

Be brief when it comes to copy...and make that copy count. Consider using two landing pages, the first which is optimized for mobile and says the bare minimum and a second they can click through to if they need more information.

Make everything shorter: headlines, line lengths, chunks of text. As with the email, think bare minimum to get your point made and your prospect clicking.

Avoid using Flash. Replace it with HTML5 or JavaScript. For best results across devices, our design team recommends building landing pages optimized for mobile as straight HTML, CSS, and minor amounts of Java.

Design for fingers, not mice. Make links and buttons a size that is easy to read and easy to navigate with a finger. You don’t want someone getting frustrated when they are trying to click through and the button or link is too small! Also remember there’s you don’t get a hover state for a touch screen on a smart phone.

If you have a form, ask for as little as possible. Ask only for an email address if you can.

You must test the rendering of both your emails and your landing pages.  You can put countless hours into the From line, subject line, headline and design of that email so it will have maximum impact on a mobile device, but if you don’t test and check how it renders in real life on all kinds of devices, all your work could be for naught. Ditto for your landing page. Test, tweak, test again.

Also remember the growing use of iPads and other tablet PCs. Smaller than a laptop, bigger than a smartphone, it’s hard to know yet where these computing devices fit into the scheme of things, how people will use them, and the best way to market to people who use them.  Don’t overlook them, however.  Being prepared for these smaller devices is only one part of having a Mobile Mentality.


- Marco Marini
CEO
ClickMail Marketing

Congrats to Our New Leaders!

Monday, August 1, 2011 by eec Blog Contributor
The eec members have spoken wisely – our new roster of Member Roundtable co-chairs is an impressive list of email marketing industry luminaries.  Please welcome our 2011-12 Roundtable and Advisory Committee Leadership:
  • Cross-Channel Integration Roundtable: Colleen Petitt, Aprimo; Dwight Sholes, Sholes LLC
  • Deliverability & Rendering Roundtable: Dennis Dayman, Eloqua; Matt Rausenberger, Return Path
  • Email Design Roundtable: Lynn Baus, Responsys; Garrett Ryan, Leo Burnett and Arc Worldwide
  • List Growth & Engagement Roundtable: Ryan Phelan, BlueHornet; Nate Romance, ExactTarget
  • Measurement Accuracy Advisory Committee: John Caldwell, Red Pill Email; Luke Glasner, Glasner Consulting
  • Member Initiatives Advisory Committee: Joel Book, ExactTarget; Stephanie Miller, Return Path
  • Speakers Bureau Advisory Committee: Lana McGilvray, Datran Media; Dori Thompson, Information era marketing + consulting
Thank you to all who voted and congratulations to our winners!  We look forward to another great year of productive and useful work on behalf of the industry.

eec Members: Want to join our initiatives?  Check out the Roundtables and sign up today by emailing Ali - ali@emailexperience.org.

Build vs. Buy: The real cost of building an email solution

Tuesday, May 10, 2011 by Marco Marini
The trend for several years now has been away from building and toward outsourcing, yet some organizations still think building an in-house email marketing solution is the way to go. The market offers numerous ways to build your own in-house solution. But what's the real cost?

Some organizations have so much IT talent that they think they can build their own email marketing system. A perceived cost savings typically drives this decision. Would they consider building their own print shop? Probably not. It's a matter of sticking with your core business vs. being your own vendor.
 
There are so many possibilities for email platforms these days. ESPs have been around for over a decade. They are a tried-and-true way to go as the "buy" option for companies preferring to outsource the infrastructure. If an ESP isn’t for you and your organization plans to build, I offer some factors to consider to help you determine the real cost.
 
There's a real cost to building that must be considered. It's a capital expense vs. an operations expense. But building comes with operational expenses too…and the cost of not having certain competitive capabilities.

"Building" can mean a variety of approaches to your email marketing system. It might mean you're buying a server from StrongMail or using an online solution like Amazon Cloud. It can also mean you’re building from scratch. There are sending solutions where sending is hosted but you still have to do the front end. No matter the route you go, if you build, you will have to manage the hosting, maintenance, firewall, integration and more. Much more. When you “buy,” you’re outsourcing the infrastructure and getting invaluable additional benefits as well, including deliverability, currency and relevance-enabling tools.
 
Deliverability
Deliverability is critical. It directly impacts your email marketing ROI. If an email isn't delivered, you have zero potential for an impression or sale. In fact, you don't even get to work a little brand awareness in there. An undelivered email might as well not exist. When you buy—meaning outsource—your email solution, you get a team of postmasters who will keep your email deliverability rate up. When you’re doing this in-house and you run into an email delivery problem, you’ll either have to  hire a consultant to help or be willing to dedicate your IT team’s time to figuring out the problem – which is not easy to say the least.

Currency
Plus there's staying current. ESPs are constantly evolving, continually adding new features to keep up with email deliverability requirements and consumer expectations. If you build your own, you are essentially freezing yourself in time. For some organizations, the incremental cost for email goes away. But you still have IT costs. It's a business decision and there are tax implications as you consider capital vs. operating expenses.
 
Relevance
To compete in the inbox in 2011, you must have relevance-enabled tools. Those tools used to cost thousands of dollars. Today they cost hundreds...when you outsource. Relevance-enabled technologies include trigger-based and event-driven emails, lifecycle and drip campaigns, and dynamic content. You can build out these capabilities, but the undertaking is massive. And massive means pricey because you're talking payroll costs and lost opportunities while you wait for your solution to be built and deployed.
 
Top-tier ESPs have this relevance-enabling technology built in to their platforms. That means "buying" instead of "building" lets you take advantage of these competitive advantages from day one.
 
Relevance also requires website analytics resulting from a recipient interacting with an email. Many web analytics platforms can track this at a macro-level, but the real value comes when the data is tied to a specific email address. If you don't have the tight integration required to give you insight from web analytics, or integration with your CRM system, you won't be able to do truly relevant, targeted email marketing.
 
How long will it take to build and deploy?
If your IT department says it will take six months to build, plan on 12 to 18 months before you're fully functional with all the features you want. Can you wait a year and a half for a good email marketing system? While your competition is emailing your target market, you won’t be…or at least you won’t be at the level of effectiveness you want, meaning your competition will likely win out.
 
Don't forget the payroll costs
Consider the staff time and associated payroll costs. If you're going to build and maintain in-house, you’ll need at least two staff people trained so you'll always have someone on hand if problems arise. In addition to the IT aspects of building and maintaining an email solution, at least one of your employees must have expertise in email areas like privacy, working with ISPs, deliverability issues, protecting your online sending reputation, being CAN-SPAM compliant and more. If you plan to design your own emails or use rich media email, you’ll also need someone who is an expert and who will take into account rendering issues in different email clients and on handheld devices too. That’s three staff people. What does that add up to when you add in all the benefits, taxes and other costs of adding a body to your payroll?
 
Unless you are sending hundreds of millions of emails monthly, outsourcing is cheaper...and safer. Building might look cheaper at the outset, but the cost is going to be higher than you anticipate. If email isn't core to your business, outsource. If it is core to your business, absolutely critical, maybe build. Maybe. But consider every single cost.


- Marco Marini
CEO
ClickMail Marketing

Your Chance to Make a Difference

Thursday, October 28, 2010 by eec Blog Contributor
All year long, the eec Member Roundtables and Advisory Committees work hard to produce relevant, timely content to help you become a better email and digital marketer.  Members who participate in these groups are truly the backbone of the eec and of the industry.

Now's your chance to get involved and make a difference in the email marketing industry!  Members can email Ali to sign up.

We have 4 active Roundtables:
  • Cross-Channel Integration
  • Deliverability & Rendering
  • Email Design
  • List Growth & Engagement
And we have 3 active Advisory Committees:
  • Member Initiatives
  • Speakers Bureau
  • Measurement Accuracy

Our New Cross-Channel Integration Roundtable

Monday, October 11, 2010 by eec Blog Contributor
Thoughts from the first meeting of the Cross-Channel Integration Roundtable
co-chaired by Jeff Chamberlain of Aprimo and David Hibbs of Responsys.

The charter of the Roundtable is to explore cross-channel integration to provide education and/or information that would help eec members and the larger email marketing community in pursuing this goal.  Here are the themes to what we are trying to accomplish:
  1. Address the needs to “get started” by helping marketers understand the initial steps that might lead to integrated marketing leveraging an existing email channel.
  2. Utilize email marketing best practices to help inform what we decide to provide to the community.
  3. Look at simple tools that are easy to apply rather than just focus on deep insights or case studies that are interesting but don’t inform clear action for marketers.
Our initial group (still welcoming new members) had a discussion on cross-channel integration. I’ll introduce the team through the discussion summary.  eec Vice Chair Stephanie Miller of Aprimo kicked off the call and started us down the road to group discussion.

Challenge #1 – What is Cross-Channel Integration??

Jeff Chamberlain of Aprimo suggested that cross-channel integration spoke to presenting a marketing message via multiple communication channels to address the different needs driven by preference, buying cycle stage, etc.

Sheryl Biesman of Pharmavite pointed out the channel also refers to distribution from a CPG perspective so we need to be clear about integrating communication channels or distribution channels.

Dwight Sholes of Sholes LLC offered the perspective to focus on direct channels (those designed to directly influence action or response such as email marketing or direct mail as opposed to awareness like print ads or signage).  We accepted the fact that there is a large definition of cross-channel integration and that we would narrow down our target as we come up with different projects…which led to some discussion/brainstorming on possible projects we could do to pursue our charge as a group (trumpets blaring charge heard in the distance…). 

Here is a sampling of the ideas discussed:
  • Focus on nuts & bolts…how to get started…benchmarks…how to get it done.
  • Provide metrics for how to measure success and case studies on how it has been successful.
  • How to get it done easily.  Much of the material out there is intimidating on getting the resources (people, money) to get going.
  • Create a checklist to help people know they are addressing the right issues - a Cross-Channel Maturity Audit
  • Help people learn how to unify a single communication piece & communicate it across multiple channels.  Keep in mind how a message differs for different channels.
  • Help people test.  How to choose the right channels.  How to choose the right campaigns for testing cross-channel integration.
  • Focus on how to best combine traditional and new marketing channels (e.g. email marketing and social media, blogging and events)
  • Since we are doing this for email marketers, maybe we should investigate whether one channel (e.g. email marketing) should be the hub of your cross-channel marketing strategy.
This would force us to think through the aspects of cross-channel marketing and define some logical next steps.  It could be a good way to gather status and thoughts from others.  Let's do it!

And so there you are…our first challenge…define the aspects of a Cross-Channel Maturity Audit.  We’ll dive in at our next meeting in November.

Intrigued and want to join us?  Contact Ali at the eec.


- Jeff Chamberlain, Cross-Channel Integration Roundtable co-chair
VP, B2B Solutions Marketing
Aprimo

Congrats to Our New Roundtable Leaders!

Tuesday, August 24, 2010 by eec Blog Contributor
The eec members have spoken wisely – our new roster of Member Roundtable co-chairs is an impressive list of industry luminaries.  Please welcome our 2010-11 Roundtable Leadership:
  • List Growth & Engagement Roundtable: Amy Bills, Bulldog Solutions; Nate Romance, ExactTarget
  • Deliverability & Rendering Roundtable: Dennis Dayman, Eloqua; Michelle Pelletier, Return Path
  • Speakers Bureau: Diksha Dua, Clementine Digital Boutique; Lana McGilvray, Datran Media
  • Email Design Roundtable: Lynn Baus, Responsys; Megan Walsh-Regard, Williams-Sonoma
  • Cross-Channel Integration Roundtable: Jeff Chamberlain, Aprimo; David Hibbs, Responsys
  • Member Initiatives Roundtable: Joel Book, ExactTarget, Stephanie Miller, Return Path
  • Measurement in Email Project: John Caldwell, Red Pill Email; Luke Glasner, Glasner Consulting

Thank you to all who voted and congratulations to our winners!  We look forward to another great year of productive and useful work on behalf of the industry.

New projects are starting in September; what would you like the eec to be working on?  Want to join our initiatives?  Check out the Roundtables and sign up today by emailing Ali.

30 Email Marketing Do's & Don'ts From 3 Experts

Thursday, August 19, 2010 by eec Blog Contributor
This week, the eec was a proud partner for ClickZ's Connected Marketing Week.  During yesterday's eec workshop, Optimizing Your Email Campaigns, 3 email experts led by eec founder, Jeanniey Mullen, gave us their top 5 do's and top 5's don'ts of email marketing.

Below you'll find the complete list from:
  • Sundeep Kapur,  VP, Strategic Marketing, NCR eCommerce
  • Debbie Kane, Director, Web & Partnership Marketing, Active Interest Media
  • Aaron Smith, Director, Professional Services, Smith-Harmon, a Responsys Company

Do
  1. Ask yourself, "why should my consumer sign up for my email?"
  2. Use intrigue versus incentive.
  3. Build up 'reverse preferences' (track what people do & don't do).
  4. Run subject line tests.
  5. Use social media to increase open rates.
  6. Test.
  7. Analyze.
  8. Use web and email designers.
  9. Use clear calls to action.
  10. Keep important content/messages above the fold.
  11. Do respect image blocking and the preview pane.
  12. Do render tests.
  13. Do create an iron-clad email production process with tasks, individuals, and even days of the week associated with each milestone.
  14. Do run a test with every send – and (this is key) – share your results with your stakeholders for short-term visibility; archive them for long-term learnings.
  15. Do ask yourself these three questions:
           (1) What is this email about?
           (2) Why do my subscribers care?
           (3) What do they do about it?

Don't
  1. Don’t assume something works.
  2. Don’t convert print promotions directly to email campaigns.
  3. Don’t overcomplicate your email creative.
  4. Don’t over-mail your list.
  5. Don’t under-mail your list.
  6. Don’t make subscribing – or unsubscribing – too complicated.
  7. Don’t try to say too much with a single email.
  8. Don’t silo email – remember your other channels, both offline and digital.
  9. Don’t forget about the landing page!
  10. Don’t assume what worked yesterday will work today, or tomorrow. Keep testing and evolving!
  11. Don't ignore your reports & front line.
  12. Don't badger the lifeless (don't over-mail your non-responders).
  13. Don't say everything in the subject line.
  14. What should I do next? (no call to action)
  15. Don't forget to be timely.

Remember - the don'ts will lead to do's!

Why the Email Industry Needs New Tracking Metrics

Monday, July 26, 2010 by eec Blog Contributor
Email marketing has made significant improvements over the years. As a whole, the industry has improved email marketing strategy, message design, targeting and delivery. But one area that hasn't improved is tracking metrics. ESP's are still using the same metrics that have been in place for years. It's time for that to change.

For the past 2 years, the eec's Measurement Accuracy Roundtable has been developing a new set of email marketing measurement standards called the Support Adoption of Metrics for Email (SAME) project. The new standards are a dramatic improvement over original metric definitions. They provide more insight into the true results of a campaign and paint a more accurate picture of your campaign performance.

The reasons why the email marketing industry needs the new metric standards are numerous. They include:
  1. The ability for all marketers to benchmark their results against the metrics from any delivery platform
  2. The ability for the industry to aggregate results knowing that all source data was acquired using the same definitions
  3. The ability to compare data across multiple systems and databases
  4. The ability to better integrate metrics with other platforms, such as CRM system
Because of the benefits of the new metrics, many ESPs are adopting the new standards or are planning to do so.  At Email Transmit, we've made an update to our tracking area to provide our clients with access to the new metrics. Our interface now defaults to the new eec metrics and we've allowed clients to continue to view traditional metrics as well. 

While implementing the new metrics we've also provided their definitions so marketers can fully understand how the results are calculated. Client feedback has been overwhelmingly positive, as clients are able to get more usable data from their campaign results. 

Are you ready for the next step in email metrics? Start by signing the petition, then read the definitions and commit to incorporating the new metrics or contact your ESP and ask them to support the project. Hopefully in the near future we'll all be able to abide by a common set of metrics and have usable industry-wide benchmarks based on the same definitions.


- Adam Q. Holden-Bache
CEO/Managing Director
Mass Transmit, developer of Email Transmit
Connect with Adam on Twitter and LinkedIn

Results from the eec’s Sidescrolling Seasons Greetings Email

Wednesday, January 6, 2010 by Chad White


When tasked with designing the Email Experience Council's seasons greetings email this year, we wanted to do something out of the ordinary. After some brainstorming, we settled on a sidescrolling winter scene with lots of delightful bits of animation.

Since we were asking reader to scroll right instead of the usual down, we wanted to build in a few visual cues to get them going in the right direction:
(1) We used a headline and deck that stretched across the top of the design, so they'd have to scroll to read the whole thing.
(2) We included a message under the eec logo for readers to "Scroll right for your holiday gift."
And (3) we used two animated gifs that moved from left to right to get readers' eyes moving in that direction.

The other consideration we had in designing this email is that we wanted to stay within the display width limits of Outlook 2007, which after a test we determined to be 2110 pixels. Our design was 780 pixels wide, well short of that limit.


See it in all of its animated glory.


The Results
We were very pleased with the results. Not only did the season's greeting email garner 26% more opens that the typical eec email, but there were 10 times the usual number of forwards. The combination of strong design and compelling call-to-action clearly got subscribers' attention and encouraged them to share the email.

Chad White
Research Director
Smith-Harmon, a Responsys Company

 

 

Introducing the new ROI: Return on Interaction

Wednesday, December 2, 2009 by Marco Marini




It's time to shift your focus, folks, investment to interaction.

In the continually shifting world of email marketing, where nothing stays static for long, we're giving a new meaning to the ROI acronym. That's because the deliverability of your email is now being determined by the ISP based on the recipient's interaction with that email.

Goodbye, Return on Investment. Hello, Return on Interaction.

Or maybe it's more an evolution, of the term and of the email marketing industry. Before, you invested in the best ESP to ensure the highest deliverability. You invested in email designers who would make cleanly coded templates that would get past spam filters. You invested in organically growing your in-house, opt in list. You've protected your online sending reputation and kept your lists clean.

Now the bar is raised and your emails must rise above, too.

I think it will really boil down to relevance certainly, but in specific ways:

1) Content — Now more than ever you'd better be sending out emails that your recipients want to receive.
2) Frequency — And now more than ever, you'd better not be over messaging your list!

Some of the major ISPs are zeroing in on the inbox to decide whether or not your emails are to be considered worthy of being delivered in the future. How your recipients interact with your emails—and if they do at all—will now be taken into account. If you keep sending emails a certain someone never opens, the ISP is going to decide that in the eyes of that certain someone, you are in fact spam and should be blocked.

You are truly now at the mercy of the recipient, but don't worry: you have more power than you may realize. You are in complete control of your relevance, regardless of the size of your email list. You are in control because you can:

  • Segment your list and target your messages to make them more relevant.
  • Set up a profile page where subscribers can choose how often to hear from you and the type of information they want to get from you.
  • Put your subscribers first, offering them the content they want, not the content you want to feed them.

Your goal has suddenly shifted from making money off your investment in an email campaign (the old ROI) to making sure you're relevant so you keep getting your emails delivered (the new ROI) but in the end – with a focus on relevance, you'll achieve both.


Marco Marini
CEO
ClickMail Marketing

Managed Email Marketing: The Benefits of Outsourcing Your Email Marketing

Monday, November 16, 2009 by Marco Marini

 


If you're still managing your own email marketing campaigns without any outsourced expertise, you might want to take a look at the benefits of outsourcing. Here are just a few of the many benefits of outsourcing for better managed email marketing:

  • Increase your deliverability rate
  • Improve your email design and email rendering
  • Gain a deeper and more actionable understanding of your reporting and metrics · Protect your online sending reputation with expert advice
  • Have more staff time for other initiatives
  • Add the highest caliber email marketing expertise to your team without increasing your payroll
  • Draw on more and broader email marketing experience with seasoned professionals guiding you
  • Spend more time on strategy and planning, less on implementation
  • Enjoy a solution that automatically scales with your growth
  • Know you're working with the best email service provider for your business
  • And ultimately, improve your email marketing ROI!


If you want to learn about better managed email marketing via outsourcing, reach out to ClickMail Marketing for more information.

Where Does Your Email Really Go?

Thursday, November 12, 2009 by eec Blog Contributor



The internet was designed to be a free exchange of information wherein anyone, upon a loose framework mainly having to do with networking and rendering capabilities, could join, share and digest what they wanted. Email was developed as a predecessor to the internet.  Again, one in which, as long as you had the most basic SMTP compliancy between networks, messages would be handed off between point A to B.

Today, email has turned into a monumentally powerful marketing tool and communication channel that still rivals the internet and other upcoming social networks, regardless of which side of the "email is dying" debate you fall under. With email marketing, forward to a friend, sharing links, email filters and forwarders, along with major ISPs providing outsourcing solutions (like Google Apps), the audit trail of an email is sometimes all but impossible to decipher without CSI level forensic header analysis.

But, you don't care about all this.


What should you care about?

When you place an order to have something delivered with the USPS, UPS or FedEx, that item almost never leaves that company's chain of custody.  Meaning, if you dropped it off with FedEx, the recipient will most likely receive it with FedEx.  Again, there are exceptions, but the vast majority of the time this is the rule.  When you send an email out, though, it may be going to a Yahoo! domain address, then forwarded on to a Gmail domain address and finally rendered in Outlook 2007.  What can you do to ensure that your mail has the highest rate of making it to its final destination regardless of the cyber hops in the middle?

1. Ask your recipient up front if their email address is still, indeed, the right one to be using. I check over 8 different email accounts on a normal day, and with inbox email aggregators with dynamic collection addresses (such as OtherInbox), I probably have several hundred email addresses (with OtherInBox I can use disposable email addresses) that will get to me somehow.  However, the email address to sign up with your service when I was a fresh college grad and using my Alumni account may no longer be at the top of my list.  So, I appreciate it when companies I do business with ask me if that's still the one I should have on my account.  If it is, I click through on a prompt when I login.  If not, it takes 2 seconds to change.  I don't get asked this every time I login, but perhaps, every 6 months or so to ensure the email address is fresh.  Guess what?  My Alumni account is forwarded to my Yahoo! account.  So, I changed it to have my Yahoo! account receive the email directly (and thus avoid any errant filtering on the part of my school).

2. Authenticate outbound email. Period.
DKIM was designed not to break when making multiple hops in an email's path to the final destination.  Unfortunately SPF will because of the technical nature of email headers, but with DKIM enabled mail, if it comes through at Gmail verified and then is forwarded on to AOL, the DKIM signature stays intact and the message has a higher likelihood of being delivered.

3. Here's the bad part.  Just like you as a sender pushing mail out to a recipient, when email is forwarded to another domain by the recipient domain, the reputation and deliverability of that mail falls back on the ISP doing the forwarding.  For instance, I run my own domain hosted through Gmail.  When you send an email there, it gets forwarded to Yahoo! which is what I consider my central email nervous system.  But, sometimes, email from Gmail gets bulked at Yahoo! because of Gmail's reputation.  This means I don't get my mail.  What can you do about it?  Gently remind your subscribers to check their spam folders for mail that may have accidentally fallen prey to a filter somewhere.  In my case, I'll get email that randomly gets bulked (as opposed to breaking any obvious best sending practices) and have made it a habit to check my spam folder often.

4. Check your content in multiple web clients. Oftentimes, an email sent to a Comcast domain looks fantastic, but when forwarded to an AOL accounts, looks horrible.  Now, like in #3, a lot of this is out of your control if the actual content is changed en route by the ISP.  But, if you ensure that your content looks good in the different clients, you increase your chances that when an ISP doesn't reach in and play with the HTML when it's being forwarded along, it will look fine in the end email inbox.

5. Have unique identifiers in your unsubscribe links tying an email address back to a particular sender.  If I unsubscribe from my Yahoo! address on an email that was sent to me originally at a Gmail account but was forwarded on, you could end up shooting yourself in the proverbial foot.  I could have any wanted email to my Yahoo! account stop but the Gmail email continue.  Recipients will oftentimes setup multiple email addresses for one account, or across multiple accounts you as an ESP or single sender support, so directly tying that recipient's unsubscribed email address to their preferences (and not the one that happened to actually do the unsubscribing) is key.

This is pretty technical stuff, folks.  But, in order to stay on top of the original intent of email being free flowing and having as few barriers as possible, you must be cognizant of the challenges in your path.  Reach out to your technical team to ensure you've got these points covered.  And remember, an email address is easily disposable.  We, as marketers, tend to see them as having high stickiness.  But, recipients can come and go with fluidity and tracking them along the way with their permission (ultimately their keeping you informed of their moves) keeps you in touch with your customers.

Chris Wheeler
Director of Deliverability
Bronto Software
@ChrisAWheeler

Putting a Face With the Name

Wednesday, September 2, 2009 by eec Blog Contributor

More than ever, consumers are thinking about the necessity of their purchases before they part with their hard-earned dollars. Adding to the problem, 65% of Americans believe they are bombarded with too much advertising, according to the Art and Copy trailer.  This becomes a major issue for email marketers who are trying to walk the fine line between inundating the inbox and delivering timely messages.

So, how do you convert consumers from window shoppers to buyers when there are so many companies vying for their affections? Simply step out from behind the corporate curtain and create a connection that's rooted in authenticity. One way to do this is to put a face with the name.

As the fashion visionary and Creative Director at J.Crew, Jenna Lyons is the ideal voice for the brand. By devoting an entire email to Jenna's Picks and supporting the story in-store, in the catalog and online, J.Crew is inviting people into her office to see what inspires her. Adding the quote from Jenna is yet another way to personalize the content and up the authenticity.

The founders of Serena & Lily take this a step further by devoting two separate emails to their distinct styles: Serena Hearts and Lily Loves.  By incorporating a quote for each top pick, they create a conversation. Without the quotes, it would be a list of items without any personality. Of course, in both of these examples the assumption is that the quotes are real, and if they truly want to emanate authenticity then the words should be unedited, as though part of an interview or casual conversation.

Ann Taylor recently introduced their subscribers to Lisa, their new head designer, in a gorgeous email.  It includes a quote, a pic of Lisa, and swatches from her inspiration board. Unfortunately, the story ended there. Clicking on the CTA under Lisa's photo dropped you straight into the shop path. Building out an online landing page where people might be able to learn about Lisa's inspiration would have been a spot-on execution.

Catering to the true fashionista who scours the web looking for the latest trends, Tobi delivers all kinds of editorial extras into this email.  From taking subscribers behind the scenes at Velvet to strolling the San Francisco streets with their resident style scout, Tobi turns shopping into a full-on fashion experience. (On a best practices note, they fall short in some key areas, including SWYN and FTAF, which are major misses, especially when you consider the great content.)

At the other end of the authenticity spectrum, we have Old Navy's Super-modelquins campaign.  Basically, their public-facing spokesperson, who supposedly embodies the Old Navy brand, is actually...a mannequin. While they've done their best to create personalities around these characters and make them more "human", the fact remains that they are plastic, so this comes off as fake and, to be honest, a little creepy.

Without a doubt, Banana Republic has a lock on classic and affordable go-to-work styles. While their emails are always polished to perfection, they feel the same week after week, whether they're featuring white shirts or the must-haves for fall. They get points for creating cool extras, like the City Stories short film competition and the Mad Men walk-on competition, but lose points for never letting their customers into the design studio. What was it that inspired them to make the white shirt the big staple for fall? Wouldn't it be fun to know?

Knowing who you are as a company and inviting consumers to see the face behind the name will help you navigate away from the corporate speak and towards a more casual conversation. In other words, keep it real. No one wants to feel like they're buying something that's generic and mass produced. By giving them a story behind the product, you're creating a connection for your consumer to carry with them every time they button up that shirt, slip on those sandals, or wear those must-have jeans.

 

- Darrah MacLean & Lisa Harmon - Smith-Harmon

 

 

Market Forces Combine to Increase Demand for Email Campaign Outsourcing

Tuesday, July 14, 2009 by eec Blog Contributor

So we are deep in a recession economy, marketing budgets and headcounts are being cut, yet we are seeing an increase in requests for the outsourcing of email production and campaigns. Why is this?

Well let's take a little time to explore the variables in play here.  As marketers turn to more cost effective channels, email is becoming more popular than ever – according to a recent Forrester study the number of marketing messages for the average email user is predicted to double by 2014.  This makes the email channel even more competitive and crowded, causing a dilution of open, click and conversion rates.

The only way to genuinely attract attention and boost performance is to send more relevant and personalized mails.  To experienced email marketers this will not be news, and it is common wisdom nowadays to absolutely progress beyond broadcast (or blast) mailing tactics to attain any kind of click thru and conversion response.

There are a number of campaign types that increase relevance beyond broadcast, such as 'life cycle', 'clickstream' and 'targeted'. JupiterResearch states that these types of campaigns are up to 18 times more profitable than broadcast.  Each of these types leverage known intelligence about the recipient, whether based on a user triggered event, online behavior, or persona driven.  BUT in order to actually create a highly relevant campaign, each mail needs to be customized to each identified audience segment and ideally personalized for each recipient - both of which increase the number of steps and effort in the overall process of producing a campaign from start to finish. 

You have a choice here: do you create individual email templates for each audience segment, or minimize the number of actual email templates and leverage conditional email content for a more dynamic 'data driven' approach.  More email templates means more production effort to create, optimize and test each and every template – whereas the data driven approach needs more advanced skills/technology to design and test more complex templates. 

Are we at a tipping point?  Has the amount of extra effort, technology and skills required to execute more advanced email campaigns pushed email campaign production to a point where outsourcing makes more strategic and tactical sense?  Perhaps.  Organizations need to be competitive and need to consider ways to execute these types of campaigns.  The tremendous ROI (as stated by Jupiter) more than outweighs the additional operating cost, so each and every marketing department who takes the email channel seriously will need to formulate a strategy here.

With headcounts diminishing, outsourcing is an obvious path forward.  Having a tried and tested production team getting your mails out of the door in good time, with great quality (...under SLA), allows you to not only benefit from advanced campaign performance, but to focus your time on higher value marketing initiatives!

 

- Andy McCartney, Vice President of Strategic & Account Services, Premiere Global Services

Andy runs a team of email marketing gurus and specialists who help clients of all shapes and sizes with their emarketing initiatives.  Advice and service engagements are delivered in areas such as strategy, campaign production, list health and deliverability.  Andy has over 20 years of experience in marketing and services with hi-tech companies, including 10 years in business intelligence and analytics and 12 years in interactive marketing leadership roles.

Socializing with the eec Email Design Roundtable: A Discussion on the Integration of Social Media and Marketing Email

Wednesday, June 24, 2009 by eec Blog Contributor

The eec Email Design Roundtable recently spent some time discussing an industry hot topic: the integration of email marketing and social networking.

Social networking generally makes its way into email in two primary ways:
(1) Through appeals in email for subscribers to join an existing social network.
and
(2) "Share with Your Network" (SWYN) invitations for subscribers to share email content with their networks. While these are each fairly simple, there are important creative and strategic considerations that contribute to email success, as well as innovative ways to bring user-generated content (UGC) into email.

Each Design Roundtable member offered fresh insights and ideas to the evolving body of best practices around social optimization in email. Below is a summary of key points from the conversation:

  • When it comes to making emails more viral, content is king. However, creative elements can contribute to the successful integration of social media. How can design and copy encourage social behavior?

    Tim Siukola, ExactTarget: Use the same design "toolbox" to draw attention to alternate ways to interact, keeping the toolbox consistent across campaigns.

    Lisa Harmon, Smith-Harmon: Including the toolbox in a "Share Bar" or "SWYN Module" in the header or footer of the email makes the most sense for most marketers.

    Chad White, Smith-Harmon: Integrating the social appeal into clever calls-to-action (i.e. "Help a college student save money – forward this email!") can garner more interest than simple links. But some also announce their social networking presences through emails focused entirely on social. For example, Shoeline found that by announcing their social networking presence through a social-dedicated email and then adding a prominent banner in later emails increased subscriber engagement by 57% (Source: Style Campaign).

    Justine Jordan, ExactTarget: For organizations with tight-nit communities and/or UGC, integrating photos is a strong way to engage subscribers. It also plays off the significant voyeur aspect of social networking! In addition, integrating the social network icons encourages participation by building recognition across email campaigns.

  • What strategic considerations are important in integrating social networking with email marketing campaigns?

    Megan Walsh, Williams-Sonoma: For retail, the challenge is prioritization of "Share vs. Sell." You have to weigh the benefits of directing subscribers to engage with the brand's social network with the importance of ROI. Ideally, the integration is done so that "share" and "sell" complement one another.

    Chad White: "Social Influencer" has emerged as a new category of customer that could be used in email segmentation (similar to non-buyers or early adopters). This segmentation would serve the same purpose as brands targeting of bloggers – making sure that messages are reaching the most influential people in the audience. Measuring the success would call for a different set of 'performance' metrics.

    Brooks Bell, Brooks-Bell Interactive: In non-retail messaging, it's valuable to think about how upsell messaging and lifecycle messages can be engaging enough to warrant them 'shareworthy' in the eyes of subscribers.

  • How does the use of rich media impact social behavior?

    Lisa Harmon: Is there a way to adapt the visual language of rich media to the email channel, in a way that makes messages more viral? Subscribers should be excited to share content with friends, and rich media contributes to enthusiasm around a particular message.

    Tim Siukola: People are more apt to share video than text with others – it's more likely that subscribers will think of rich media content as appealing to people in their networks.

    Ron Blum, Upromise: People are also very likely to share text content – whether it's newspaper articles, magazine articles – any type of content – not just rich media. If you look at Twitter, people are sharing tons of URLs to text content.

    Chad White: That's definitely true in the B2B circle. It takes much longer to assimilate information via video. You can assimilate information via text much more quickly than via video.

    Raj Khera, MailerMailer: In Twitter, in the B2B space, people link to charts too… While that isn't text, it's not rich media; it's something in between. People tend to like to share those types of visuals.

  • What are some examples of good social marketing via email?

    Tim Siukola: Urban Outfitters includes network logos at the bottom of their emails and promotes special social features when they have them.

    Lisa Harmon: American Apparel held a DIY costume contest where they encouraged subscribers to submit photos of themselves in American Apparel costumes. They also showed last year's winner in the email. This is a good share + sell example.

  • Final Remarks
    Who is an expert on these topics? No one! We're all new to the game, and it's important to be in the game, regardless of any anxieties about how far ahead competitors might be. The most important thing is to consider what makes sense for your brand and how you can use social elements to create a unified experience that engages subscribers.

  • The Process of Bringing Process to Email Marketing

    Monday, June 8, 2009 by eec Blog Contributor

    I've been in the business of delivering email now for quite a long time. I've spent more than 10 years managing, creating, or observing email communications in some fashion. I have worked on the client side, with partners, with vendors, and on the ESP side. This week while I was reflecting on what I've learned (don't laugh, I can get introspective), the thing that kept coming back to me was one word…process. Process is such a basic thing that is so often ignored. We have very little margin for error when delivering an email. If you make a mistake it is out there for the world to see, usually with bells and whistles as Mr. Murphy seems to take over. I wanted to talk today about how solid process can help eliminate errors, increase productivity, and boost morale within an email team.

    I am going to give away an interview secret of mine here for everyone to see. I guess that means I will have to make up another one, but here we go. I always ask candidates to tell me if they have multiple tasks to do, how do they stay organized? I am not looking for any specific answer, just an answer. A person who has a clear method of organization can go a long way in our business. You can use a white-board, sticky-notes, calendar, reminders, you name it. The key to organization is an understanding of how to prioritize and remind you of critical tasks as crunch-time nears. All email campaigns have a moment of truth where everything has to come together. I believe that predetermined process is the single most important factor in making that moment of truth a smooth one.

    Here are the main areas where it is important to inject process:

  • Planning – It's a great idea to have a rolling calendar. Plan for the future.
  • Templates – Don't start every campaign from scratch. Develop and test solid templates for future mailings. Good templates take a lot of QA out of the picture.
  • Content Gathering – You must have a repeatable process for gathering your content. Copywriters, designers, revenue management, database, and management are all groups who may be involved.
  • QA – Crucial to have a documented process for QA.
  • Approvals – Do you know who must approve an email before a launch? Do they know they are supposed to approve them?
  • Launch – Taking the stress out of the decision by having a clear path to launch.
  • Analysis – An overlooked area sometimes. Process should be defined so testing, and analysis metrics have meaning.

    Document, document, document all of these processes. Putting down the process on paper helps you on a number of fronts. Writing down responsibilities on paper will allow everyone involved to make sure they feel comfortable. Having a documented process also makes training new team members easier. I would recommend that the "Email Team" have regular meetings to plan for future campaigns and review past campaigns. Continuous open dialogue with all involved in the email creation process can help smooth out any potential problems that may arise. It sounds a bit cheesy, but it is important to be a team when it comes to email. I have seen many a campaign come unhinged because of small issues.

    Making mistakes in email is just about unavoidable. Things happen, and as long as we humans are still in charge, it will continue that way. An important thing I have learned from these mistakes is that almost all the time, the mistake can be traced back to a process breakdown.

    Take a good look at the way you take an email from concept to production. Are you capable of developing the process discipline necessary to execute the vision? A little bit of work in planning and teamwork will pay dividends each and every time you launch a campaign.

    - Kevin Senne, Premiere Global Services

  • Putting Your Best Face Forward: Showing Personality in Marketing Email

    Thursday, May 28, 2009 by eec Blog Contributor

    As we all know from our own experiences as subscribers, the marketing emails that people look forward to are those with the most distinctive personalities. Subscribers are much more eager to engage when they feel like they have a relationship with an individual or a persona than with a company.

    For most brands, infusing messages with personality means cultivating a unique and consistent tone with design and copy choices. Increasingly, though, brands are finding ways to put actual human faces and/or human emotions into their email, making the messages seem more personal and creating continuity between messages. Below, we'll take a look at how some top retailers are adding personality to their email.

    Backcountry's memorial message is the most sincerely poignant example of personality in email that we've seen recently. The April 10th Backcountry email was sent with the sole purpose of memorializing a professional skier and inviting subscribers to help support his family. The message fosters a supportive sense of community between Backcountry subscribers.

    SmartBargains' holiday message shows subscribers the actual people behind the brand. This is an approach not usually taken, very literally demonstrating that actual people are creating and sending the emails.

    Crutchfield's marketing email features a picture of and quote from their CEO. In a similar way to the SmartBargains message, this makes it easier for subscribers to feel an individual connection to the company.

    Urban Outfitters' top reviewers email creates a community feeling and also encourages the subscriber base to become more active. When they see reviewers recognized, subscribers understand that their own reviewing efforts are valued, and they may be inspired get more involved. Sephora customer reviews function similarly.

    J.Crew's Jenna's Picks is a novel way to put a face on the fashions. The only problem? In many J.Crew emails, we don't quite know who Jenna is! In this message, they describe her as "our in-house style expert and muse" (vague, but we'll take it), but in other messages they just call out "Jenna's Picks" without reminding subscribers why we should care about Jenna.

    Barneys New York's Barneys Babble invites us into the sharp, funny mind of Simon Doonan. We get to follow Simon's adventures and hear his insights on fashion, and Barneys thereby takes on more character.

    Nordstrom's "At your service" email makes online shopping seem more personal by calling out special services. It's always personal to shop in-store at Nordstrom and interact with sales associates, and this email extends the service experience across the email channel.

    There's room in almost any brand voice to add a personal touch that will invite your subscribers to feel more connected with your company. For more musing on this topic, check out Silverpop's Engagement Marketing Blog article, Do Your Emails Have a Personality?.

    Bubbling with Personality,
    Lisa Harmon and Alex Madison, Smith-Harmon

    –>Read other Make it Pop! posts.

    Make it Pop!: Holding Their Interest: Reengaging Your Inactive Subscribers

    Wednesday, May 13, 2009 by eec Blog Contributor

    There is a consensus among email marketers that keeping uninterested subscribers on your email lists does more harm than good. Before your unengaged subscribers unsubscribe or – gulp! – report you as spam, take measures to reengage them and reinforce their positive relationship with your brand.

    Here are a few ideas for keeping your subscriber base active and excited about your email:

    • Run a relevant, engaging email program in the first place. The most important way to keep subscriber attention is, of course, to pay attention to your whole email program at each step. Maintain relevant content, design creatives that subscribers enjoy seeing, and refrain from overmailing.

    • Send a "We Miss You" message with a special offer to inactive subscribers. When you know you have unengaged subscribers on your list, show them that you still care. One way to do this is with a "missing you" message, sweetened with a special offer. Smith-Harmon clients Pottery Barn and Pottery Barn Kids added a dynamic "We've missed you!" banners to emails sent to inactive subscribers.

    • Involve subscribers by inviting them to help support a cause. Strengthen subscriber relationships with your brand by encouraging them to help you support a cause. This shows subscribers that you care about more than just dollars and also fosters a sense of investment in your brand's efforts. For example, Lucy has encouraged subscribers to help support the Breast Cancer Network of Strength, and PetSmart has invited subscribers to join them in helping homeless pets.

    • Run contests or sweepstakes that encourage interaction with your brand. Everyone loves to win. If the reward is enticing enough and the process is simple enough, subscribers will jump at the chance to enter your brand's contest or sweepstakes.

    In a recent contest, The Cheesecake Factory asked for new flavor idea submissions from subscribers and then went a step further by letting other subscribers vote for the winner (I'm particularly pleased, since my pick won. Yum, Red Velvet).

    Last winter, Urban Outfitters enticed subscribers to create a holiday wishlist by allowing them to enter a drawing to "win their wishlist." Even the contest losers (such as myself) received an email with a discount offer to keep them shopping.

    • Marketing a good or service your subscribers aren't familiar with. By showing your subscribers something that they may not have known you carried, you may inspire them to revisit your site. For instance, The Container Store took Earth Day as an opportunity to reveal themselves as a vendor of environmentally-conscious storage options.

    Hopefully your email program is so relevant and engaging that no subscriber would ever DREAM of hitting the unsubscribe button. But if you happen to be seeing a high number of inactive subscribers, give some of these ideas a try and see if you can recapture some attention.

    Always Active & Engaged,
    Lisa Harmon and Alex Madison, Smith-Harmon

    –>Read other Make it Pop! posts.

    Make it Pop!: Freshen Up Your Photography

    Monday, May 4, 2009 by eec Blog Contributor

    It's spring! Everything around us is green and fresh…why not our email photography treatments? This week, we took a look at how brands have been discovering new ways to treat imagery in email, ranging from simple to strange.

    Spicing up silos. Products silos are so effective that they're fairly prevalent, but that's no reason for bland designs. Check out these brands' sweet silo treatments:

    Piperlime's propping grounds their silo products while adding interest. What could look fresher than daisies?

    Sephora's props help products pop on an otherwise stark background. They break the grid and add sensual context to products with benefits are tough to convey visually.

    Barneys New York makes their silos stand out against a black background with a jagged, artsy cut.

    Thinking outside the grid. While sometimes the straight and simple product grid is the best option, it's worth looking at how some brands have stirred up their gridding for a fresher look.

    Restoration Hardware's clean design shows products framing body copy. It's still a grid, but it offers an alternative to a hero with products gridded beneath.

    Urban Outfitters' checkerboard collage of lifestyle shots features products and art imagery. The individual products don't stand out the way they would in a conventional grid, but they create a strong impression of what the brand offers for spring.

    Boden's use of product silos laid out on a mat-like background image shows a unique alternative to boxes. The inclusion of environmental shots in each section adds even more interest to what could have easily been laid out as a long, less interesting grid.

    Why choose? Fun image combos. By incorporating more than one form of imagery, designs take on an artistic look that can suit unique themes.

    Betsey Johnson's cartoon illustrations always complement their images and make the photography seem more interesting.

    Fossil's combination of environmental photography, illustration and a product silo makes this seem like a page out of a scrapbook, suiting the style of the bag and the theme of "reclaiming pastimes."

    Coach uses a silo shot right alongside an environmental shot of the same product. The contrast is visual interesting, and allows Coach to position the product both aspirationally and with functional details.

    Set for success with inset images. Including smaller, inset photos over larger imagery is a sleek, simple way to add interest to designs.

    Macy's inset photos set over an environmental shot add product imagery without disrupting the design's windswept desert theme.

    Anthropologie insets a small image of a model over a larger photo of the same model in the same set. The photography is conventional but this treatment makes it seem fresh.

    Fossil includes small close-ups of the models' hands over the larger environmental shot. This makes particular sense for Fossil as it allows them to highlight their watches while still using rich environmental photography.

    Poppin' play with color. Brighter spring and summer color palettes (in both products and design) offer an opportunity to have more fun with color.

    Nordstrom uses bright background colors behind their models to make the vibrant clothing stand out even more.

    Shopbop's mix of color and black-and-white photography creates a somewhat jarring contrast and adds an edgy flare to their design.

    Free People's use of a similarly-staged photo with four different-colored pairs of shorts is fun and playful – perfect for spring.

    Other creative trends. Freshening up image treatments means taking risks, trying unique approaches and sometimes even getting a little strange….

    Neiman Marcus tries something fun and funky by showing faded version of their model behind the clear hero image. You get the sense that she's actually spinning, per the headline.

    Barneys New York adds intrigue by playing with the orientation of their images in an inventive way.

    • Bloomingdale's, Saks Fifth Avenue and Bergdorf Goodman all demonstrate the recent trend of incorporating snapshots into designs. (This must work; Lisa bought the "Taylor Momsen" look dress straight from the email!)

    In many cases, the image makes the email. This spring, we challenge you to take risks and try photography treatments that will set your email apart in the inbox.

    Getting Fresh this Spring,

    Alex Madison and Lisa Harmon, Smith-Harmon

    –>Read other Make it Pop! posts.